Document and Review Management Specialist

VSL, a Bouygues Construction subsidiary, operates worldwide. Holders of numerous patents, VSL focuses its development on an ambitious R & D policy. VSL has four main areas of activity: the core business, stemming from VSL's patented technical innovations (prestressing, shrouds, reinforced walls, heavy lifting), bridge construction, special and geotechnical foundations, positioning on strategic markets and technical development throughout the project lifecycle. VSL is committed to diversity and is open to all talents.
VSL, part of the Bouygues Construction Group, is a global leader in specialised construction techniques, including post-tensioning, cable-stayed structures and heavy lifting operations. We support major infrastructure projects across the country, providing expertise and delivering projects to international standards of safety, quality and performance.
The Document Controller is responsible for managing, organizing, and maintaining project and corporate documentation in accordance with company standards and project requirements. This role combines specialized document management with broader administrative support to ensure smooth project operations and regulatory compliance.
The role also provides general administrative support to the office and project teams, ensuring efficient day-to-day operations, accurate record-keeping, and effective coordination across departments. The position plays a key role in supporting compliance, audit readiness, and a smooth project delivery.
Document control
Maintain and administer the document control system for projects and corporate documentation
Ensure documents are correctly named, classified, version-controlled, and archived in accordance with company procedures
Manage the distribution of drawings, specifications, reports, RFIs, and other project documents
Assist with onboarding new team members to the document management system and processes
Administrative and office support
Provide general administrative support to project and office teams, including meeting coordination, scheduling, and correspondence.
Manage office supplies, handle mail, and coordinate courier services.
Maintain office records, registers, and trackers as required
Assist with onboarding administration for new hires (documentation, access requests, coordination)
Project and operational support
Support project teams with document tracking, reporting, and administrative coordination
Assist with maintaining project logs, registers, and dashboards
Help ensure consistency between corporate management system and project specific documentation
Identify opportunities to improve document workflows and administrative processes
Diploma or degree in Business Administration, Project Management, Construction Management, or a related field

• 3-5 years of experience in document control, administration, or project support within construction or engineering.
• Experience working with document management systems (SharePoint, Aconex, Procore, Asite or similar platforms)
• Strong understanding of document control processes, version control, and filing structures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Competitive salary and benefits package (including health, dental, and RRSP matching)

Flexible work arrangements