Camp Operations & Administration Coordinator

The Manager, Camp Operations oversees the logistics, planning, promotion, execution, and administration of
This role ensures camps deliver premium soccer experiences for players and
experience in camps or youth recreational programming, the Manager plays a central role in ensuring excellence
at every stage of the camp experience.
Provide general administrative and operational support for department initiatives such as the Whitecaps FC Academy Showcase, Academy Talent ID Camps, and other youth programming events.
Contribute to cross-departmental projects that align with the overall growth and success of Youth Programs.
to align on planning and execution.
Collaborate with the Manager, Content & Marketing for Youth Programs to ensure successful promotion of sales initiatives and social media campaigns for all camps.

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Support budget development and financial planning for the camps portfolio.
Ensure compliance with financial policies and procedures in collaboration with the Finance team.
Staff Management
Support the hiring, onboarding, scheduling, and administration of Youth Development Coaches working in camps.
Provide direction and support to sessional coaches, ensuring alignment with club values and premium member service standards.
Lead all planning, scheduling, and execution of Whitecaps FC Camps across multiple markets.
Manage the registration system for all camps, ensuring accuracy of player data, rosters, and reporting.
Support the training of all staff involved in camp delivery, with a specific focus on leading the camp check-in/check-out process.
Book, manage, and track facilities for camps, including invoice reconciliation with facility providers.
Coordinate travel bookings for staff traveling to deliver camps across the national network.
Ensure all camps are delivered to the highest operational and technical standards, in alignment with the Whitecaps FC Way.
Provide responsive and professional support to participants, families, and community partners.
Partnerships & Community Relations
Manage relationships with community clubs, partner organizations, and facility providers involved in the camps portfolio.
Scholarship program lead: handle communication of available scholarships to partner clubs and administer the scholarship process with recipients.
Research best practices in soccer camp delivery and incorporate innovative methods into programming.
Identify opportunities for innovation, improvement, and expansion of programming.
Monitor participant feedback and implement improvements to elevate the overall quality of camp operations.

Legal authorization to work in Canada
Post-secondary education in Sports Management, Business Administration, Event Management or a related field
At least 2-3 years of experience in event coordination, administrations and operations, preferably in a sports or youth programming, or a fast pace related field
Proficiency in Microsoft Office Suite and experience with CRM systems
Ability and flexibility to travel to various locations around lower mainland as required

Vancouver Whitecaps FC is the longest-running professional soccer club in Canada and the United States. With academies in eight out of ten provinces, a network of partner clubs, and hundreds of camps and clinics every year, Whitecaps FC provide a foundation for Canada’s soccer future.

We are also strongly committed to providing opportunities to Canadian athletes, both male and female, with the largest soccer development structure in Canada. In addition to building a winning team on and off the pitch, the Club places great importance in giving back to our community, harnessing the power of sport to create a stronger, more equitable & inclusive society through three key community goals: helping meet critical needs, using soccer to build life skills and creating soccer participation opportunities in Indigenous communities.

Vancouver Whitecaps FC believes that diversity and inclusion is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. This includes but is not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. Within these walls, you are welcomed, accepted, and respected.
And you’re part of the team regardless of your age, sex, sexual orientation, gender identity or expression, race, marital or family status, disability, or religious belief or non-belief.