Administrative Assistant/Reception (Temporary)

Posting: Admin 4 – Administrative Asst – Summer School Data Set Up Location: Saint Gabriel and/or Holy Trinity Catholic School
Hours/Week: 35 Hours per week
Status: Temporary , fixed term
Start and End Date: May 4 , 2026– July 3 , 2026
Closing Date: April 17, 2026
Job ID: SS Admin 04-04132026
The FMCSD requires a temporary Administrative Assistant to support the set up of Summer School.

QUALIFICATIONS

Office Administration Diploma, from a recognized post-secondary program
At least 2 years of recent experience in reception/office environment
At least 2 years of recent data entry experience
Strong data entry/keyboarding skills with an emphasis on accuracy
Other equivalent combinations of directly related post-secondary education and directly related experience may be considered
Proficient in the use of Microsoft Office applications, including Word and Excel
Proficient in the G-Suite of products including Gmail, Sheets and Docs
Strong verbal and written communication skills
Able to deal with sensitive and discretionary matters and maintain strict confidentiality
Strong customer service orientation that demonstrate professionalism, tact, courtesy and diplomacy skills

RESPONSIBILITIES AND DUTIES INCLUDE

Data Entry – input new student registrations quickly and accurately
Gathering information on registration
Inputting student information into Edsembli
Validate that data is accurate; use critical thinking to identify any anomalies in the data and registration
Monitor for duplicate registrants and adjust accordingly
Set up student emails
Maintain and update student records
Take clear notes and follow instructions and processes carefully
Issue class lists
Call families if required
Support Principal with other tasks required to get the school set up

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.
Only those applications submitted and received by 4:00pm on the closing date
will be considered for this position. We thank all applicants for their interest.
Please submit resumes to with the job reference number in the subject line.