Payroll Administrator (Part-Time)

We're known for exceptional instruction, a strong mind-to-muscle connection, and warm service that feels personal. Joining our team means helping create the kind of experience people look forward to all day. We care about how guests feel in the room, how we support each other, and how we show up every shift. The Payroll Specialist will lead the transition of Canadian payroll in-house and own its ongoing administration across Jaybird and Lagree West. The role will also support the implementation and execution of U.S. payroll as Jaybird expands into New York.
Payroll is processed bi-weekly for each brand on alternating schedules, creating an active payroll cycle each week. The Payroll Specialist will be responsible for payroll preparation, validation, reconciliation, reporting and compliance.
This role will work closely with Finance, People, Operations and Studio Leadership to ensure employees are paid accurately and on time and that payroll information is complete, properly approved and accurately reflected in the financial records.
Payroll Processing
Own end-to-end payroll processing across all Canadian & U.Support the implementation and execution of U.S. payroll for New York operations
Review, validate and process payroll inputs, including:
Hourly and salaried compensation
Bonuses, commissions and incentives
Vacation and statutory holiday pay
Leaves of absence and other payroll-related employee changes
Partner with People, Operations and Studio Leadership to ensure payroll inputs are complete, accurate and approved by established deadlines
Reconcile payroll registers to approved employee changes, time records and variable-pay inputs
Prepare payroll variance and exception reports for review before final approval
Investigate and resolve payroll discrepancies and employee payroll inquiries
Maintain accurate payroll records and supporting documentation
Payroll Accounting and Reporting
Prepare payroll journal entries and supporting schedules
Reconcile payroll expenses, liabilities, deductions and remittances
Prepare reporting on payroll costs, headcount, overtime, vacation liabilities and other relevant workforce metrics
Support Finance with payroll-related month-end and year-end reporting
Ensure payroll reconciliations and journal entries are completed within the monthly close timetable
Support year-end payroll reporting, including Canadian T4 slips and T4A slips for applicable contractors, U.W-2 forms and applicable 1099 forms, along with related federal and state payroll filings
Process Records of Employment and other required payroll documentation
Monitor payroll deadlines, statutory remittances and required filings
Ensure payroll practices comply with applicable provincial, state and federal requirements
Coordinate with ADP and external payroll, tax and employment advisors on U.S. payroll requirements
Support payroll, financial and compliance audits
Escalate payroll and compliance matters requiring additional review
Controls and Process Improvement
Maintain appropriate segregation of duties across payroll preparation, review, approval and funding
Build and maintain payroll calendars, procedures, checklists and approval workflows
Support the optimization of ADP Workforce Now and related payroll systems
Improve the flow of payroll information between Finance, People, Operations and Studio Leadership
Identify opportunities to automate or simplify manual payroll processes
Support integrations between payroll, scheduling, HRIS and accounting systems
Establish and maintain a documented payroll backup and business-continuity process
5+ years of end-to-end payroll experience
Strong knowledge of Canadian & US payroll legislation and employment standards
Experience using Jebra is an asset
Payroll Compliance Professional designation, or progress toward completion, preferred
Experience in a multi-location, hourly or service-based business strongly preferred
Experience with instructor, commission-based or other variable compensation structures is an asset
S. payroll, particularly New York payroll, is an asset
Strong Excel and data-management skills
Understands payroll as both a financial control and a critical part of the employee experience
Successfully transitioned Canadian payroll in-house without material payment, remittance or reporting failures
Established accurate, repeatable and well-documented payroll processes
Completed payroll accurately and on schedule, with required inputs approved before processing
Established clear controls across payroll preparation, review, approval and funding
Completed payroll reconciliations and journal entries within the monthly close timetable
S. payroll before the first New York employees commence work
Reduced payroll errors, exceptions and manual workarounds
Type: Part Time
Reports to: This role will report to the Director of Finance and work closely with People, Operations and Studio Leadership.
Schedule: This is a permanent part-time position expected to require approximately 16-20 hours per week. Payroll is processed bi-weekly for each brand on alternating schedules, resulting in an active payroll cycle each week.
The successful candidate must be consistently available during established payroll-processing and approval windows. Additional hours may be required during the initial transition, year-end reporting, statutory deadlines and the launch of U.S. payroll.
Compensation is expected to be between $36 and $40 per hour, based on experience, payroll credentials, ADP Workforce Now proficiency and exposure to U.S. payroll.
We celebrate diversity and are committed to creating an inclusive environment for everyone on our team.