Full Time Receptionist / Administrative Assistant

Location: Calgary, Alberta Status: Full Time
The Charton Hobbs Group is a well-established, highly reputable national wine and spirits agency representing some of the world’s leading premium brands. Through Charton Hobbs and Authentic Wine & Spirits Merchants, we work with suppliers, customers, and partners across Canada to bring exceptional wine and spirits brands to market.
We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office.
The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. Reception & Office Administration
Maintain a professional and welcoming front office environment
In-office hours: Monday to Friday, 9:00 AM – 5:00 PM
Answer and direct incoming phone calls
Assist with accommodation bookings for out-of-province guests, including sales team members
Assist with coordination of the company’s annual Holiday party
Administrative Support
Order and maintain office and kitchen supplies
Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
Process invoices and coding through Concur in accordance with established procedures
Prepare weekly sales and inventory summaries for sales teams
Assist the sales department with printing and other administrative requests
Shipping and receiving
Packaging boxes and gift baskets
Creating shipping documentation online
Local deliveries
Kitchen & Common Areas
Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
Load and run the dishwasher at the end of each workday
Previous experience in a receptionist, administrative assistant, or office support role preferred

Excellent telephone and communication skills
Proficiency with Microsoft Outlook, Word, and Excel
Familiarity with courier and shipping systems
Comfortable packing and moving shipping boxes
As a family-owned enterprise with a century of experience, Charton Hobbs offers a unique opportunity to be part of a legacy in the Canadian beverage alcohol industry. We are committed to building great brands and fostering long-term relationships with our partners and employees.
This job description will be reviewed periodically as part of the performance management process.