Remote - Office Assistant

This is a remote position.
Summary:

The Office Clerk plays a vital role in supporting the smooth daily operations of the manufacturing facility’s administrative functions. This position is responsible for maintaining accurate records, managing correspondence, coordinating internal and external communications, and ensuring efficient workflow across departments. The ideal candidate will be detail-oriented, organized, and proficient in office management systems, contributing directly to operational efficiency and compliance within the manufacturing environment. This role serves as a critical link between production teams, management, and external stakeholders, ensuring timely documentation, inventory tracking, and administrative support that aligns with industry standards and company policies.

Responsibilities:

Maintain and update employee records, production logs, and inventory documentation using digital and physical filing systems.
Process incoming and outgoing correspondence, including emails, faxes, and mail, ensuring timely distribution and response.
Assist in the preparation of reports, schedules, and forms related to staffing, production, and procurement.
Manage office supplies inventory, place orders, and track deliveries to maintain operational readiness.
Support the HR and payroll departments by verifying employee data, processing timecards, and maintaining compliance records.
Coordinate meeting arrangements, including scheduling, room setup, and documentation.
Handle customer and vendor inquiries with professionalism, escalating issues as needed.
Ensure compliance with company policies, safety regulations, and data privacy standards in all administrative tasks.
Collaborate with department heads to streamline administrative processes and improve efficiency.

Requirements
Requirements:

High school diploma or equivalent; associate degree in Business Administration or related field preferred.
Minimum of 2 years of experience in an office or administrative role, preferably within a manufacturing or industrial environment.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with ERP or inventory management systems.
Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
Excellent written and verbal communication skills, with attention to detail and accuracy.
Ability to handle confidential information with discretion and integrity.
Basic understanding of manufacturing operations, safety protocols, and compliance standards.
Reliable, self-motivated, and able to work independently or as part of a team.

Benefits
401(k)
Health insurance
Dental insurance
Paid time off
Retirement plan
Professional development opportunities