Administrative Assistant: Permanent Full-Time

Administrative Assistant (NOC 13110)
Permanent full time General Office Worker wanted: Include morning and day shifts.
Arrange and coordinate seminars, conferences, staff meetings, client information sessions, and other office activities, including schedules, supporting materials, and related administrative arrangements
Schedule and confirm client appointments, internal meetings, and staff consultations while managing changing priorities and ensuring effective use of office resources
Answer telephone calls, relay messages, respond to electronic enquiries, and direct clients and other contacts to the appropriate staff member
Manage service contracts and related administrative documentation, monitor deadlines, and maintain accurate and up-to-date records
Establish, implement, and maintain office policies, administrative procedures, document-control practices, and internal workflow systems
Assist with staff consultation and grievance procedures by coordinating meetings, preparing administrative records, maintaining confidentiality, and supporting internal communication
Supervise and train other workers in office procedures, administrative standards, record management, client-service practices, and the proper use of internal systems
Coordinate the preparation, organization, filing, and distribution of contracts, correspondence, forms, meeting materials, and other administrative documents used in the firm’s daily operations
Open, review, sort, and distribute regular and electronic incoming mail, correspondence, and other materials to the appropriate team members
Order office supplies, maintain inventory records, monitor usage, and ensure that staff have the materials required for efficient office operations
Monitor administrative deadlines, follow up on outstanding documents and internal action items, and help ensure that office procedures are completed accurately and on time
Provide comprehensive administrative support to management and staff to maintain efficient, organized, and consistent office operations
Required language: English
Need at least 1 year experience in related field.
Excellent organizational, prioritization, and time-management abilities
Ability to manage multiple responsibilities accurately in a fast-paced office environment