Full-Time, Permanent Administrative Assistant

The City of London has implemented the Anti-Racism and Anti-Oppression (ARAO) division with the mandate to create and sustain action-focused, positive, and lasting systemic change in the City of London so that race or membership in an equity-denied group does not predict one's access to opportunities or ability to engage whole heartedly in the London community. To learn more about The City of London's commitment to Anti-Racism and Anti-Oppression, visit the ARAO website.

Title: Divisional Administrative Assistant

Local 101 Service Area:

Water, Wastewater and Stormwater Job Type:

Full-Time Permanent # of Openings: 1

Reports to a Division Manager, providing administrative support to Professional Engineers and Technologists in the Division. Performs duties of an administrative, customer service, clerical, confidential and financial nature, to support the operation of the Division.

Acts as the central point of the divisional unit for consultants, contractors, elected officials, general public and internal administration, to ensure timely response by the Division.

Provides quality customer service to the public by telephone and in person, taking the initiative to employ problem-solving techniques, directing more complex issues to the appropriate managerial staff and providing Divisional and Departmental information.

Receives and processes mail, maintaining a record of all incoming mail in data base software.

Operates standard office equipment, including personal computer, photocopier and fax machine.

. Prepares time sheets and vacation schedules.

Prepares payment vouchers and purchase requisitions, and expedites a follow-up system for accounts payable.

Receives and records cheques from Contractors for Plans and Tender Documents, returning same following award of contract.

Compiles Standard Contract Documents for Municipal Construction Projects on behalf of the Environmental and Engineering Services Department. Maintains data base of all recipients and distributes document updates, ensuring payment is received.

Maintains an adequate supply of office supplies, liaises with service personnel for office equipment and ensures office is opened/closed in a secure fashion.

Coordinates Divisional computer and telephone needs with Technology Services Division.

Provides orientation and training in office procedures and equipment to new staff.

. Arranges external seminars, assisting with facility selection and registration.

Provides daily support to other Engineering Divisions, with the above-noted customer service, mail processing and typing duties.

One year or a two year Community College Office Administration Diploma.

Specialized Training & Licenses:

Demonstrated proficiency in wordprocessing, spreadsheets and various software.

This posting is for 1 permanent, full-time position.

Current hours of Work: Monday - Friday from 7:30 a.m. These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE : Applicants may be required to complete a job related test.

The successful candidate will be required to complete a Criminal Record Check (CRC).

Phone: View phone number on ca.edajobs.com, TTY: View phone number on ca.edajobs.com, Email: View email address on ca.edajobs.com: View phone number on ca.edajobs.com, TTY: View phone number on ca.edajobs.com, Email: View email address on ca.edajobs.com.