Managing Bookkeeper - Full Time

BOOKKEEPER

Start Date: A.S.A.P.

About Audax

Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market with a strong focus on high-end residential work. The services are performed by the sister companies Audax Architecture Inc. and Audax Construction Inc. The firm's work is motivated by Human Architecture, a unique approach that combines the best elements from traditional architecture with a modern aesthetic. We believe in beauty, history, and respect for the traditions of classical architecture. Audax provides a holistic approach that looks at a project's technical, aesthetic, and functional objectives. This combined expertise results in buildings and interior spaces with an articulated design language and a seamless integration between architecture, interior design, and décor.

The firm is looking for a Bookkeeper to join their team.

. We appreciate the interest of all applicants. However, only those selected for an interview will be contacted.

Job Overview
The role of Bookkeeper
is a full-time position in the company and will involve collaborating with the Principals and Director of Operations to process transactions, manage financial records, and provide support regarding key financial decisions. As a full-service architecture, interior design, and construction studio, we are looking to bring on a professional who is a self-starter and able to carry out the duties below. This position will offer the opportunity to collaborate with our internal design team and to work with some of the most successful and affluent homeowners and businesspeople across Canada.

Qualifications

Diploma or Degree in Accounting; CPB designation an asset
Minimum 2 years of relevant post-graduate experience in bookkeeping
Strong knowledge of accounting principles and practices
High-level skill with accounting software and Microsoft Office applications (specifically Microsoft Excel); experience in Deltek Ajera an asset
Fluent understanding of accounts payables and receivables, corporate tax and HST installments, journal entries, payroll and source deductions, and reconciliation procedures
Experience in generating invoices, managing and updating budgets, reconciliations, and creating estimates and purchase orders
Excellent English written and verbal communication skills
Detail-oriented, proactive, and well-organized problem solver
Trustworthy and well-understood in matters requiring confidentiality
Experience in the architecture, interior design, and/or construction industry an asset
Excellent English written and verbal communication skills

Key Responsibilities

Input transactions into the accounting system
Prepare and send client invoices, follow up with outstanding receivables and other owed financial obligations, deposit client payments
Perform chequing, VISA, and other reconciliations
Input and manage company budgets
Add and set up projects in the accounting system
Input and record additional services and/or change orders into the accounting system
Assist in inputting and managing construction project budgets
Ensure all construction trade invoices are appropriately submitted per the office payment standards
Collaborate with the Director of Interior Design for furniture procurement
Prepare client procurement estimates, purchase orders, and final invoices
Serve as the primary point of contact for all A/P vendors
Process vendor payments, including assisting with the approval process, writing cheques and processing credit card payments, and maintaining a log of all payments sent
Add and set up new employees in the accounting system
Administer payroll and source deductions, including remittance of T4s
Coordinate corporate and personal income taxes
Coordinate with the company accountant to file the HST, review company financial statements, and prepare the company file for the fiscal year-end
Assist in insurance document submissions and WSIB reporting
Remit T4s
Ensure the highest level of accuracy and precision in all areas of work
Assist the Principals in providing and suggesting KPIs and other financial information required for decision-making

Benefits of Working at Audax

Given our 3 practice areas, you will have a unique and in-depth learning experience, provided by exposure to the day-to-day functions of architecture, interior design, and construction
The opportunity to work with the best of the best, including the finest trades and craftsmen, the highest quality materials and finishes, along with some of the most successful and affluent homeowners and business people across Canada and internationally
Access to a new, custom-built office located directly across the street from Trinity Bellwoods Park, just steps away from the shops and restaurants of Queen Street West, Dundas Street West, Little Italy, and Ossington Avenue. TTC stop at your doorstep.
Regular staff socials, lunches, and events
Competitive salary
Dental and health benefits package
Year long summer hours
Paid time off between Christmas and New Year’s Day, in addition to your regular vacation
The opportunity to learn and grow from continuing education and the support of professional development
A vibrant and creative workspace, set alongside a team of positive, hardworking, and supportive staff
A work culture that encourages growth, teamwork, and positivity, and an “open door” policy that promotes open communication with management