Administrative Assistant, Full-time

Administrative Assistant to the Minister ATM Administrative Assistant to the Minister
Regular/full-time

Various Departments
Minister's Office
Winnipeg MB
Advertisement Number: 45058
Salary(s): ATM $64,777.00 - $79,586.00 per year
Closing Date: March 23, 2026
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.

This competition may be used to fill any upcoming ATM, AO2 or AO1 vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect for 12 months or expired based upon operational requirements.

Preference may be applied to internal caniddates.
To be considered for this competition you must submit a resume and application form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. See below for further instructions.

*** CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM***

Duties:
Providing specialized, confidential administrative support to the Minister, the Assistant will function as the office lead and scheduling coordinator. This position works under limited supervision and exercises a high degree of initiative to coordinate and respond to requests, schedule meetings and appointments while ensuring smooth operation of the Minister's office.
Qualifications:

Essential:
Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements
Experience managing correspondence tracking systems and setting up and maintaining physical and electronic files
Excellent interpersonal skills with the ability to deal with a variety of internal and external stakeholders using tact and diplomacy
Proven organizational and time management skills with the ability to meet strict and shifting priorities
Excellent written communication with the ability to draft, format, edit and proofread correspondence
Experience working with sensitive material in a confidential and professional manner
Excellent problem solving skills and ability to exercise a high level of initiative
Excellent verbal communication skills
Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
Thorough knowledge of administrative procedures, legislation and legislative processes, and policies of the Manitoba government
Experience supervising employees, delegating work assignments and monitoring work flow

Desired:
Experience working in the Manitoba Legislative building environment providing administrative and secretarial support
Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)

Conditions of Employment:
~ Must be legally entitled to work in Canada

Must be able to provide and maintain a satisfactory criminal record check. Additional checks may be required depending on the position
May be required to work overtime

Apply to:
Advertisement # 45058
Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB, R3B 2A9
Phone: View phone number on canada.jobradars.com
Fax: View phone number on canada.jobradars.com
Email: View email address on canada.jobradars.com

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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