Admin/Sales Asst.

Description
Provides a variety of back-end computerized technical business support functions for Wolfies Campus Store which includes supporting the store through point-of-sale reconciliation inventory management and accounts payable and receivable. Maintains records of financial transactions in accordance with established financial control procedures and provides retail web ordering and student printing support services.

MAJOR DUTIES & RESPONSIBILITIES

• Provides technical business and operational support for the following areas: textbooks (physical and ebooks) non-text supplies merchandise receiving/distribution pay-per-print account support and oversees Prism Core maintenance and IT issues.
• Codes all invoices for Wolfies Campus Store and Open Learning and reconciles month end processes year-end processes and P-card transactions.
• Establishes and maintains reporting systems to analyze and forecast net sales cost of goods sold gross margins turnover and inventory levels.
• Coordinates accounts payable and accounts receivable functions which includes: reconciling and maintaining cash floats providing advice on complex cash transactions establishing setting up and updating accounts receivables for students staff and faculty.
• Responds to vendor client and internal accounting requests resolves accounting discrepancies and provides reports to the Finance Department.
• Performs store opening and closing procedures month end reporting and yearly inventory reporting.
• Coordinates the yearly inventory process.
• Monitors and manages the students pay-per-print email account supply monitoring software and PaperCut.
• Orders copy paper for campus fleet and student printers.
• Acts as Ancillary Services Cashier.

REPORTS TO

Manager Ancillary Retail Services

Requirements

EDUCATION:

~ Grade 12 plus a Business Administration Diploma

EXPERIENCE:

~ Two years related business assistant experience in a computerized retail environment

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Ability to communicate effectively both verbally and in writing Ability to deal with others effectively Ability to prioritize and organize work effectively Ability to operate related equipment such as cash registers Knowledge of business practices in a computerized environment

WORKING CONDITIONS

Sitting at desk and computer for periods of time Contact with staff and customers General office conditions

Required Experience:
Junior IC