Assistant(e) administrative planification URGENT H/F

Administrative Assistant - LCI High School We are excited to have an Administrative Assistant opportunity available immediately.
Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. To help support student success, we are looking for flexible, empathetic, optimistic, and patient individuals to work as part of a dynamic team. The Administrative Assistant is directly responsible for all administrative support functions and processes within the office. Responsibility also includes performing specialized administrative support functions and for supervising School Support staff performing assigned tasks and more routine work. Administrative support functions include maintaining all school and student records, accounting and budget functions, providing input to administrative plans, reception, word processing, purchasing and inventory control. The Administrative Assistant also coordinates information and provides special reports for internal and external use.
The Administrative Assistant has considerable contact with students, parents, administrative and teaching staff and Division Office staff. Contacts at this level may include participation on internal committees and resolution of routine administrative problems requiring a good understanding of school requirements and Division policies. External contacts frequently involve providing information and require fostering and maintaining good relationships with the school community.
Supervisory positions are responsible for overseeing the work of one or more employees performing office support functions. Responsibilities include ensuring work standards are maintained, time frames are met, assigning new work and providing direction and training on new procedures. Positions at this level provide input to performance reviews and may participate in selection of office staff.
The successful candidate will possess demonstrated abilities in the above mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.

Candidate has an unwavering commitment to creating a warm, welcoming, inclusive environment for students, parents, and community members.
Candidate has a strong understanding of the power of collaboration to support the work of caretakers, support staff and teachers and can work side-by-side with staff and school leadership to further the academic priorities of the school.
LCI High School serves approximately 1,500 students and exists to provide our students and community with education opportunities, experiences, and challenges through the provision of high quality Academic, Co-Curricular, and Social Programs; For more information about LCI High School, please visit our website at
Have a proven history of advocacy for community involvement in the school.
Knowledge of the policies, procedures and regulations of the school, school division and Alberta Education.
Manage budget lines, accounts payable, vendor payments and onsite cash management.
Data and report management using excel.
PowerSchool – daily student attendance, weekly attendance reporting, updating student demographics, medical information inputting and updating, locker/lock management.
Cash on Line - assisting parents on set up and function of online banking, provide statements and information for parents, bank deposits for fundraised money.
Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student records.
Conference management - setting up appointments for Parent/Teacher Conferences, assisting parents with online bookings and organization of teacher schedules.
Digital Media – updating information to the school web site, sharing school events and notifications using school Facebook and Twitter accounts.
School publications and programs - editing, desktop publishing and supporting administration in planning.
In depth capabilities and knowledge of a variety of the software applications is essential, specifically PowerSchool, PASI, Extranet, School Cash and ADW.
The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office
General administrative supports to administration and staff as needed.
**Candidates may be tested for computer proficiency
Post-secondary diploma in office/business administration with some related experience.
Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. 100% employer paid premiums for health and dental care.

• Health/Wellness Spending Account (HSA/WSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). Competitive retirement plan.