Assistant Gestion de Planning H/F

Ocean Capital Holdings Limited is a privately held company with its head office located in Saint John, NB with interests in a number of businesses, including broadcasting, construction, energy, and real-estate. Our purpose is to grow winning businesses with great people, which contribute to better communities. The Company and its businesses have always been responsible corporate citizens, mindful of the communities where we operate.

Ocean Capital has an opportunity for an Executive Assistant at our Saint John, NB office . This position provides high‑level administrative and operational support to executive leaders and requires exceptional professionalism, judgment, confidentiality, and organizational capability. The Executive Assistant manages day‑to‑day priorities, oversees information and document management, prepares high‑quality presentation materials, and serves as a key liaison between the executive office and internal/external stakeholders.

Manage the executive’s calendar by prioritizing requests, adjusting meetings, and coordinating schedules with the Administration team.
Serve as the primary point of contact between the executive and internal/external stakeholders to ensure clear and timely communication.
Coordinate complex scheduling, travel logistics, itineraries, and confidential communications.
Prepare high‑quality reports, presentations, briefing notes, agendas, and minutes using business software.
Develop and refine presentation content to ensure clarity, accuracy, and alignment with executive messaging.
Maintain document workflows, version control, and department‑specific materials to ensure accuracy and accessibility.
Support project management by tracking timelines, deliverables, and communicating updates to relevant stakeholders.
Assist with planning and coordination of Board meetings, strategic off‑sites, and high‑profile corporate events.
Collaborate with cross‑functional teams to support project initiatives and ensure alignment with executive priorities.
Coordinate and procure supplies, materials, and equipment for executive and departmental needs.
Arrange executive travel in accordance with company policy and prepare detailed itineraries. Provide backup support to the Administrative Executive Team during absences to ensure continuity of operations.

Bachelor’s degree in business, finance, communications, or a related discipline.

• Proficiency with MS Office tools and Adobe Acrobat.
• Strong background in document management, version control, and workflow coordination.
• Strong ability to create, edit, and format professional presentations and reports.
• Strategic mindset with an understanding of business priorities and corporate governance.