ASSISTANT DE RESPONSABLE CLINIQUE (H/F)
Irving Business Services
The Executive Assistant provides high-level administrative support to senior leadership while also assisting with training coordination and health and wellness initiatives. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in enabling effective leadership operations while supporting employee learning and wellness programs.
Executive Assistant Support
Provide high-level administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting
Prepare meeting agendas, presentations, correspondence, and follow-up materials
Serve as a trusted point of contact, managing communications and priorities with professionalism and discretion
Support the coordination of executive meetings, events, and leadership initiatives
Issue purchase orders, review and reconcile invoices for the department
Maintain organized records, files, and documentation
Training Coordination Support
Coordinate logistics for internal training programs, including scheduling sessions, booking rooms, arranging meals, managing participant lists, and supporting facilitators
Assist with onboarding and ongoing training initiatives by tracking attendance, materials, and completion records
Support communication related to training sessions, reminders, and follow-ups
Maintain training calendars and documentation to ensure accuracy and compliance
Collaborate with HR, Learning & Development, and business stakeholders to support continuous improvement of training processes
Health and Wellness
Coordinate company wellness activities with divisional Wellness Champions
Develop and review communications assets for Wellness campaigns and activities
Support Irving Health Services Clinic activities
- 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- High level of professionalism, confidentiality, and attention to detail
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams or SharePoint is an asset
- Experience supporting training, onboarding, or learning initiatives is an asset, but not required
- A proactive, solutions-oriented mindset with strong follow-through
Vacancy posted 27 days ago
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