Office Manager & Administration

Join our team and help support the critical work of the Moose Jaw Fire Department through professional, confidential, and efficient administrative leadership.

Key Responsibilities

• Coordinate payroll, attendance tracking, vacation and leave records.
• Assist with departmental budgets, business planning, and financial administration.
• Prepare confidential correspondence, reports, and departmental records.
• Support administration of policies, procedures, and collective agreements.
• Coordinate meetings, agendas, minutes, and records.
• Assist with emergency management and social services planning activities.
• Review incident reports and maintain departmental records systems.
• Coordinate office procurement, travel arrangements, and administrative assets.
• Provide customer service and reception support.
• Support office security, workplace safety, and other administrative functions.
• Participate as a member of the Fire Department Management Team.

Qualifications

• Diploma in Office Administration, Business Administration, or a related field.
• Three (3) years of progressively responsible administrative or office management experience would be and asset.
• Experience with payroll, budgeting, records management, and confidential administrative functions.
• Municipal, emergency services, or unionized environment experience is considered an asset.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office applications.
• Strong attention to detail, discretion, and professionalism.
• Knowledge of administrative, payroll, purchasing, and records management practices.
• Ability to interpret policies, procedures, and collective agreements.
• Valid Saskatchewan Class 5 Driver's Licence.
• Equivalent combinations of education and experience may be considered.

A more detailed can be found at City of Moose Jaw Careers website.