Front Desk Administrative Assistant

Where everyone’s friendly and helps each other out? Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant [Receptionist] your responsibilities will include:

Ensuring Reception is opened/closed during regular business hours

Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague

Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s

Proof-read, review for quality and verify content before finalizing any client deliverables

Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events

Providing assistance with the preparation of meeting materials (i.e. presentations, handouts, etc.)

Participate in training and stay current with Doane GT software

Provide billing support using various Doane Grant Thornton systems

Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships

General administrative duties including, but not limited to: filing, photocopying, scanning and faxing

Collecting, coding, and processing payables for the business unit

Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters

Maintaining proper office appearance and cleanliness

Ordering office supplies

Think you’ve got what it takes to be an Administrative Assistant [Receptionist]? 2+ years of administrative or upscale customer service experience

• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
• At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors— your background, your skills, and how your contributions align with internal equity . To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay. If the role is available in other locations, the range may differ to reflect local market factors.
• This role is required to be onsite, in-office five days each week.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants.