Accounting Assistant (Accounts Receivable/Accounts Payable)

Under the supervision of the Supervisor of Financial Services, the Clerk B – General Services Clerk will provide administrative and clerical assistance to the Finance and Administration Division, as well as Departmental clerical support as required.

As the Clerk B – Accounts Receivable, you will:

• Prepare miscellaneous invoices.
• Be responsible for the daily management of cheques.
• Prepare bank deposits.
• Prepare monthly accounts receivable reconciliations, ensuring any discrepancies are followed up and corrected.
• Make collection calls for outstanding receivables and add to tax or forward to collections when necessary.
• Provide clerical support for the Finance and Administration Division including: filing, photocopying, faxing, coordinating and organizing meetings.
• Prepare journal entries as required.
• Provide front desk relief/back-up.
• Assist with special projects and/or events.
• Reconcile external data to the appropriate general ledger and sub ledger accounts and balances.
• Ensure that assigned deadlines are met and work is accurate and performed efficiently.
• Perform other duties consistent with the clerical classification, as required.

Your education and qualifications include:

• High school graduation, G.E.D.
• Demonstrated ability to type accurately at 40 wpm (net).
• Demonstrated proficiency in the use of Microsoft Word and Microsoft Excel at the Advanced level, and proficiency in the use of various software applications including Microsoft Outlook.
• Demonstrated ability to learn other databases and software programs, including PeopleSoft, and adapt to new technology.
• Ability to set up letters, memos, reports in accordance with Departmental policies and procedures.
• Demonstrated ability to work under minimum supervision and able to handle competing priorities.
• Demonstrated ability to exercise sound judgment.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Demonstrated ability to work in an organized manner along with the ability to work independently, prioritizes tasks, and meets deadlines.
• Demonstrated ability to maintain accurate records and files.
• Experience with a variety of standard office equipment (e.g. photocopier, fax, scanner, etc.) and general office procedures.
• Demonstrated ability to make arithmetic computations and perform accounting reconciliation.
• Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts and the public, in accordance with the Respectful Workplace Standard.
• Ability to perform miscellaneous clerical tasks consistent with the classification, or junior classifications as required.
• IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service at application.

Conditions of employment:

The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.

A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.