Administration Administrative Assistant_Work From Home

Company : IWK Health
Urology Clinic/Team, Children's Medical Care

Location: Halifax

Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date: ASAP

NSGEU Off&Cler, Admin Professionals Bargaining Unit

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
Reporting to the Manager of Ambulatory Surgical Care, the Administrative Assistant III provides high quality administrative and organizational support to the Division of Urology. Assistance with coordinating clinics, scheduling clinic appointments, which may involve collaborating with other services/clinics.
Answering telephone calls, relaying messages and referring calls with follow-up as appropriate.
Preparing/typing/transcribing reports, managing all correspondence, photocopying and distributing accordingly.
Establishing and maintaining office filing system including processing incoming/outgoing mail.
Submitting documentation for shadow billing of physician services to MSI, and managing correspondence related to this activity.
Dictation, word processing and database entry.
Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.
Supporting academic activities of the physicians as required, such as updating of CVs, deliverables reports, and preparation of research documents.
Monday - Friday, 8 hour shifts
Graduate of a recognized Office Administration, Business, or Secretarial diploma program required.
Minimum two (2) years related administrative experience required. Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on candidates)
Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
Successful completion of a medical terminology course required.
Demonstrated high regard for quality, accuracy, and attention to detail required.
Experience in computerized medical billing applications preferred.
Experience with Novari ATC an asset.
Experience with Meditech an asset.
Experience with OPOR-CIS an asset.
Previous Dictaphone experience an asset.
Competency in other languages an asset.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.