Full Time Administrative Assistant/Bookkeeper

Christian Counselling Services (CCS) is seeking an experienced bookkeeper who is passionate about community based mental health services, relates easily to our clients and staff and is also excellent at juggling a wide variety of administrative functions. Bookkeeper and Administrative Assistant

Employment Term : Permanent Part-time (8 hours per week plus holiday coverage throughout the year)

Compensation : $25-$30 per hour

Mode : On-site (potential for some hybrid depending on agency needs)

Start Date : As soon as possible

Christian Counselling Services (CCS) is a community-based mental health agency whose mission is to provide compassionate and caring psychotherapy honouring the whole person, regardless of the client’s ability to pay from their own resources. And our clinical staff is a community of professionals offering counselling and psychotherapy services addressing a wide range of mental health issues. CCS is rooted in the pastoral care tradition of the Christian church, and takes a client-centered approach to our clients’ needs and concerns by honouring “who they are” and meeting them “where they are.”

They will be learning all facets of the Business Manager’s role so that they can offer year-round support in all areas and step in to provide more full-time coverage as needed during periods of absence.

Finance and Administration

Use QuickBooks to create journal entries, enter invoices, credit card charges and payments.

Prepare payroll twice monthly including entry in QuickBooks and sending of payroll details to staff.

Become familiar with Owl Practice software for the purpose of supporting clients and staff with its use in keeping with established standards.

Submit benefits claims to providers using online platforms.

Monitor Accounts Receivable, prepare reports for staff and, in partnership with therapists, follow up on outstanding amounts.

Maintain general and donor databases and assist in the preparation of agency newsletters and communications.

Respond to phone calls and emails promptly with a focus on customer service.

A high level of computer literacy and proficiency particularly in the use of QuickBooks, Microsoft Excel, Microsoft Word and Google Sheets.

Excellent inter-personal skills including the ability to effectively communicate with people on the telephone or in-person who may present in emotional distress.

Familiarity with the language, spirituality and culture of Christianity.

Christian Counselling Service’s Commitment:

CCS strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity and creating a healthy and rewarding environment in which all can flourish. In our goal to foster diversity on our team, we are seeking qualified candidates who share our commitment to equity, diversity and inclusion. In accordance with the Accessibility for Ontarians Act (AODA), CCS is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.