Contract Specialist - REMOTE

Contract Administrator
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus - artists, leaders, and thinkers - to unleash their creative potential.
We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.
The Contract Administrator supports various teams at Banff Centre with coordinating contracts for faculty and speakers and managing agreements with external stakeholders, as well as developing and implementing new processes, and training new employees. Contract Management
Maintain a library of approved agreements and contracts that are in compliance with current Banff Centre policies and procedures, industry standard best practice, current copyright legislation, Freedom of Information Protection and Privacy (FOIP), Canada Revenue Agency (CRA), Immigration, Refugees and Citizenship Canada (IRCC) and other applicable regulations.
Ensure final copies of signed agreements are appropriately archived and adhere to a records retention and management schedule in compliance with FOIP, CRA, legal and archival standards.
Conduct regular training sessions to ensure program delivery specialists, program/production managers, and directors are apprised of any changes to CRA, IRCC or other regulations that may impact their stakeholders.
Act as point of contact for faculty regarding the interpretation of contractual terms including travel policy and CRA tax status regulations.
Remain current on immigration rules and regulations to ensure faculty are provided with accurate pre-arrival information and border arrival paperwork to ensure they are entering and working in Canada legally and any possible risk to Banff Centre is mitigated.
Provide accurate documentation and instruction to assist international faculty in the navigation of CRA's online resources to apply for applicable tax waivers.
Administer the terms of the contract including the processing of fee payments, reimbursement of expenses, booking travel, confirming accommodations, and coordination of meal plans.
Social Insurance Numbers (SIN), work permits, IRCC compliance fee payments, etc.
Reconcile partnership agreements and parent account agreements at program conclusion in line with signed contract, collecting all relevant billable activities from the Admissions Office and program/production managers and submitting to finance for invoice or payment.
Ensure all contract-related payments are processed in a timely manner.
Prepare annual TD4 reports, statistical, financial and administrative reports as required.
3+ years' experience in an office support role, preferably in a non-profit organization, financial office, or within a company's corporate responsibility department.

• Bachelor's degree, post-secondary diploma, certification and/or equivalent work experience, preferably in the arts, business administration, non-profit administration experience is an asset.
• Advanced and demonstrated computer skills working in a Microsoft Office environment.
• In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6 month probation period.

The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.
Transitional staff housing options (based on availability)
Employee Assistance Program
Hybrid work environment (3 days in the office, 2 days remote)
Health care spending account
Onsite fitness facility at a discounted rate - first month free for new staff!

We are currently accepting applications for the Contract Administrator position until a suitable candidate has been found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Commitment to Diversity
Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; persons with disabilities;