Administrative Assistant- Full-Time Job

Administrative Assistant - Investigative Services Division

Administrative Assistant - Investigative Services Division
Duration: Regular Full-Time
Work Schedule: Monday through Friday, 35 hours per week
Perform a variety of administrative assistant functions, respond to enquiries, and transcribe confidential interview recordings for the Investigative Services Division.
Type a variety of letters, memos, reports, confidential material and forms from digital recorders, typed or handwritten copy; Administer audio/video recording transcription register, ensuring that priority requests are identified and processed accordingly.
Maintain and update schedules for Investigative Services staff, reconcile credit card expenses, arrange appointments for section members, complete forms for reimbursement of members’ travel costs
Assist investigators with the preparation of major crime investigation binders and/or the electronic disclosure of materials to Crown Counsel by identifying various types of documents in order to classify records according to Business Rules
Convert various types of exhibits and data into electronic formats; incorporate data, such as photographs, audio and video clips, into the database; Perform departmental data entry as required to related computer systems and databases; organize, track and maintain clerical control of investigation files, both current and historical; initiate CAD reports and PRIME initiate reports, make entries and conduct inquiries; Respond to enquiries and questions directed to the division from other departments, the public and outside agencies; liaise with other police agencies to coordinate information, enter and retrieve information from in-house computer systems by providing authorized information on specific cases; maintain a variety of office equipment and liaise with IT personnel for trouble shooting; perform other clerical functions such as faxing, photocopying, scanning, collating, stapling and filing as required; Exposure to disturbing material (often)
Meet court deadlines (often)
Focus on a variety of source data and VDT for long periods (frequent)
Office

working level knowledge of Police Department computer programs; working level knowledge of current Police Department computer-aided dispatch and records management systems
Working level knowledge of other computer software programs used within the police department
Communicate effectively verbally and in writing
Operate a variety of office equipment
Deal effectively with the public and outside agencies

Formal Education, Training and Occupational Certification:
High school graduation
Required to obtain security and criminal record clearance
2 years of office experience or an equivalent combination of education and experience

May be requested to substitute in a more senior position
This is a CUPE Local 50 position