Accommodated Assessment Invigilation Assistant

Job Responsibility: Organizational Unit University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 20 August 2024 Please note that positions will close at 4 p.m. on the closing date. FTE 0.78 Salary Grade $3,962.00 - $4,083.00 Additional Posting Information: N/A Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification PB5 Hours of Work Various hours, Weekdays Start Date 8/3/2024 End Date 4/30/2025 Employee Group: CUPE 951 - Term # of Hires Needed 2 Category Administrative and Support Services About this Opportunity

Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria's vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students' growth in knowledge, independence and confidence. Registrarial services strive to directly support students' success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.

This posting calls for two positions. Positions are scheduled Monday to Friday within each of the time periods listed below, excluding statutory holidays. Standard shift length is 6 hours, increasing to 8 hours during final exam periods as indicated below.

Position 1 - 990740 September 3 - December 6, 2024 & January 2-April 4, 2025; 8 am - 2 pm December 9-20, 2024 & April 7-25, 2025; 7:30 am - 3:30 pm December 23-24, 2024 & April 28-30, 2025; 8 am-2 pm

Position 2 - 990741 September 3-13, 2024 & January 2-17, 2025; 8 am - 2 pm September 16-December 5, 2024, & January 20-April 4, 2025; 12:30 pm - 6:30 pm December 9-20, 2024 & April 7-25, 2025, 2:30 pm - 10:30pm December 23-24, 2024 & April 28-30, 2025 8 am - 2 pm

Job Summary

Student Support Services (SSS) is a unit within the Office of the Registrar and Enrolment Management (OREM) which provides services to prospective, current and former students, as well as to faculty and staff of the University. As part of the Division of Student Affairs, the unit is committed to being a partner in supporting student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment with tight deadlines driven primarily by Calendar deadlines.

Reporting to the Invigilation Supervisor, the Accommodated Assessment Invigilation Assistant is responsible for ensuring that accommodated assessments, including exams, tests, and quizzes, are carried out in accordance with University of Victoria regulations, and to provide students with a positive and supportive experience.

Job Requirements

Experience: Previous experience in a similar position, preferably in a post-secondary exam environment, or similar environment or an equivalent combination of education, training, and experience.

Preference will be given to applicants with:

• Previous exam invigilation experience
• Familiarity with UVic regulations, services, and programs

Knowledge/Skills/Abilities:

• Demonstrated service excellence to students and/or clients
• Team focused and student-centered with a genuine interest in providing an outstanding student experience
• Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
• Strong communication and interpersonal skills with demonstrated ability to work effectively, independently and within a team environment, as well as with the larger UVic community
• Ability to work with a diverse group of students, faculty and staff, often in the context of emotional distress and/or crisis
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information
• Ability to exercise initiative, judgement, and empathy to make informed decisions when dealing with students, which may involve emotional or stressful situations
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information.
• Ability to move cartons of paper up to 20kg in weight
• Ability to respond to situations of emotional/health distress or crisis, without on-site supervision
• Proficiency with computer applications (i.e. Microsoft Office Suite and Teams)

Specialized Knowledge/Education:

• Secondary school graduation or equivalent
• Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations

Assets:

• Knowledge of University of Victoria campus and policies, procedures and Calendar regulations
• Training or equivalent experience in dealing with conflict and defusing difficult situations

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSÁNE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: View email address on ca.edajobs.com Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.