Administrative Assistant and Finance Support

Do you have a passion for working with older adults, including people living with Alzheimer’s disease and other dementias and their care partners? Job Status : Full-time, 12-month Contract, 35 hours per week (new role)
Middlesex Site – 435 Windemere Road, London

The Finance Administrative Assistant is an important part of the operations and finance team. This role maintains flow of invoices, has knowledge of finance-related operations within all departments and communicates with good judgment, sensitivity, and tact. With strong attention to detail and an ability to multi-task, the Finance Administrative Assistant provides administrative support to the team through a variety of tasks related to the organization. This includes responsibilities supporting the community clinical team with the respite program, accounts payable and receivable, requiring accuracy and discretion in handling financial data. The Finance Administrative Assistant is a natural with computers and databases and possesses the skills to assist in maintaining the organization and office’s administrative and financial processes.
Accounts Payable
Enter all bills for payment in QuickBooks software coding based on program.
Produce cheques or pay invoices by direct deposit for A/P bi-weekly.
Monitor cash flows.
Enter and reconcile VISA expenses.
Billing/Accounts Receivable
Prepare invoices for sponsorships, education sessions and all other billing as required.
Administrative and Departmental Support:
Prepare the bank deposit and appropriate bank deposit forms, assist in bank deposits as requested.
Assist Finance team with month end responsibilities as required
Support the Community Clinical Manager in monitoring and tracking expenditures related to the DRC respite program.
Assist in the preparation of monthly and quarterly DRC Program reports, as requested by the Community Clinical Manager.
Liaise with external respite providers to verify invoice accuracy, resolve billing discrepancies, to ensure proper allocation of program funds.
Assist in supporting designated manager and their team.
Quarterly performance meetings and annual performance review with Supervisor.
Post-Secondary Education in a relevant field (such as business administration), adequate work experience or a combination of both.

• 2-3 years of relevant experience in an administrative role.
• Demonstrated proficiency in Microsoft 365, Power Point, Word, Outlook and Excel.
• Strong time management skills.
• Experience with accounts payable / receivable.
• Experience working within and maintaining databases.
• Experience supporting Finance related work
• Immediate Supervisor: Finance Controller

In office setting. General office duties, typing, filing, occasional lifting / carrying 25lbs, reaching, bending, walking, sitting, and standing. Some travel may be required, some limited, occasional, evening and weekend work required.
The Alzheimer Society actively supports families and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias.
We provide community and person-centered support and education to those impacted by dementia.
Website :
Employee assistance program
Professional development opportunities
Generous paid vacation time, paid sick time, personal days and birthday off paid
Office hours: Mon - Fri, 8:30 am to 4:30 pm
Hybrid work, flexible work arrangement, 35-hour work week

We are dedicated to building a diverse and inclusive work environment, where the rights of all individuals and groups are protected and all members feel safe, respected, empowered, and valued for their contributions.
We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.
AlzSWP welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Métis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as 2SLBGTQAI+.