Operations Administrative Assistant Remote

Provider List Administrative Assistant
Autism Ontario is a charitable organization with a history of over 52 years representing the thousands of people on the autism spectrum and their families across Ontario. Autism Ontario is the province's leading source of information and referral on autism, and one of the largest collective voices representing the autism community. Our mission is to create a supportive and inclusive Ontario for autism, and we value collaboration, respect, accountability and being evidence informed.
Title: Provider List Administrative Assistant
primarily remote, but with occasional travel to Toronto Provincial Office or a regional office as needed
Duration: One-year contract
Reporting to the Professional Network Advisor, the Provider List Administrative Assistant plays a crucial role in maintaining and managing the OAP Provider List database. This position ensures accuracy in provider profiles, processes applications, tracks renewals, and supports compliance. Assist providers with application process, profile setup and edits, as well as login issues and troubleshooting.
Verify required application documents, including but not limited to regulatory college registration, vulnerable sector check, insurance coverage, proof of experience, contact information, and service offerings.
Ensure non-compliant providers are suspended from public listings after deadlines.
Draft and send automated/customized email notifications for approvals, renewals, and compliance issues.
Monitor and report website inefficiencies or concerns.

Generate reports based on provider data, including profession, location, and status.
Post-secondary education in a relevant field (e.g., Business Administration, Office Administration, Health Services, Social Services).
Minimum 1 year experience in data entry, administrative support, or a related field.
Strong attention to detail and accuracy in managing large amounts of data.
Proficiency in Microsoft Office applications especially MS Excel and database management systems.
Knowledge of autism services or provider-based systems is an asset.
Fluency in written and oral French is strongly preferred
Demonstrated commitment to principles of social justice, neurodiversity, equity, inclusion, anti- racism, anti-Black racism, anti-ableism
Autism Ontario is an equal opportunity employer committed to maximizing the diversity of our organization, and actively encourages individuals on the autism spectrum and from all equity deserving groups to apply. We welcome qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally protected factors.
Autism Ontario is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Autism Ontario will make accommodations available to applicants with disabilities upon request during the hiring process.