ASSISTANT RESPONSABLE PLANNING (H/F)

Job Description
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. This role will support the Vice President, Financial & Regulatory Reporting. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

Act as the key contact for the executive that you will be supporting. Manage and maintains calendars, coordinates meetings, conferences, and travel arrangements for the Executive. Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries. As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner. Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc. Coordinate travel and hotel arrangements for the team, as needed. Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive and their direct reports within Workday. Validate expense reports prior to VP’s approval, as required. Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met. Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series. Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies). Support the VP in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VP) Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

• 5+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
• Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
• Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
• Ability to work efficiently and accurately with minimal supervision.
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details
Address:
20 KING ST W:TORONTO City:
Toronto Country:
Canada Work hours/week:
37.5 Employment Type:
Full time Platform:
OFFICE OF THE CFO Job Type:
Regular Pay Type:
Salaried Posted Date:
2026-03-12 Application Deadline:
2026-04-30 Note : Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.