Part-Time Operations Administrative Assistant

Part-Time Administrative Assistant - Gastroenterology (General Campus) (Vacant) Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Part-Time Administrative Assistant in the Division of Gastroenterology at the General Campus. The Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians’ clinical practices. The incumbent is also required to provide administrative support for the physicians teaching, research, and administrative duties.
Coordinates follow up appointments with patients after their clinical visits including virtual appointments
Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
Assists with conference registrations, travel, and accommodation arrangements
Compiles and submits expense claims (i.e. travel, honoraria, meeting expenses, legal case opinions, etc.)
Answers phones and responds to messages in timely manner; Produces and completes standard requisitions/labs and clinical forms, including legal documentation, medical reports, and insurance papers, WSIB claims.
Community College Diploma or equivalent;
Certificate in medical terminology preferred;
Good knowledge of MS Outlook, Word, Excel and PowerPoint;
Proficiency in speaking and comprehending both English and French preferred.
Able to navigate and populate electronic databases;
Ability to work well with minimal supervision.
Clear and concise writing skills
The University of Ottawa Medical Associates (UMA) is the largest physician partnership in the Department of Medicine, The Ottawa Hospital/University of Ottawa, Faculty of Medicine. We are specialist physicians, resident doctors and medical students, researchers and administrators. enabling the education of our residents and medical students as well as the vital work of our researchers and physician specialists.
To promote your health and wellness, we offer paid vacation and sick days. We also prioritize your long-term financial security through participation in the Healthcare of Ontario Pension Plan (HOOPP). Thanks to our strong partnership with The Ottawa Hospital, employees can benefit from the intercampus shuttle service for convenient travel between locations, as well as work-life balance perks like exclusive discounts on travel, hotels, and on-site gyms. These benefits are designed to enrich both your personal and professional life, ensuring your experience with us is both rewarding and fulfilling.
The University of Ottawa Medical Associates is committed to upholding the values of equity, diversity, inclusion, and accessibility in our living, learning, and work environments. We encourage qualified applicants from all groups with historical and/or current barriers to equity to apply. Upon request, accommodations due to a disability are available throughout the recruitment process.
Support staff are employees of the University of Ottawa Medical Associates. Proof of vaccination against COVID-19 will be required upon hire.
The University of Ottawa Medical Associates is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.
Part-time

ASAP