AGENT ADMINISTRATIF MI-TEMPS(F/H)
Executive Solutions Ltd.
Our client, a vibrant and progressive faith community, is looking for a Permanent - Part Time, (20 hours/week) Administrative Coordinator to join their team. The Administrative Coordinator plays a vital role in ensuring the smooth day-to-day operations of the organization. This position is responsible for managing communications, digital content, scheduling, facilities coordination, and providing administrative support to leadership and program staff.
Communications & Digital Presence
Manage the main administrative email account, responding to inquiries within 3 business days or forwarding to the appropriate person.
Monitor the phone line for voicemail messages and respond or forward within 3 business days.
Post Orders of Service and online meeting links on the website and prepare printed copies for Sunday services.
Update and maintain the website with weekly e-News, services and events, monthly theme packets, organizational documents, and committee information.
Assemble and send the bi-weekly e-News newsletter via email, highlighting upcoming activities and events.
Prepare and send monthly physical mailings for members without computer access (6–8 households).
Maintain email distribution lists (e-News and member lists) and manage forwarding as needed.
Maintain and update the organization’s primary calendar across the database, e-News, and website.
Facilities & Space Use Management
Maintain contracts for office equipment purchase and maintenance.
Order office supplies, bathroom supplies, and other building necessities.
Coordinate and oversee the building cleaners’ schedule.
Provide administrative support to the Minister and Religious Education Director as required and as time allows.
Proficiency with Microsoft Office (especially PowerPoint), Google Workspace, email platforms, and website content updates.
Experience managing databases, distribution lists, and digital calendars.
Seeking PART TIME employment on an ongoing, permanent basis.
Vacancy posted 1 day ago
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