Records Management Coordinator

The Town of Tillsonburg is looking for a Records and Legislative Coordinator who would be responsible for implementing policies and procedures related to the management of the Corporation's records. This position is responsible for supporting the Records Management program and providing assistance to all corporate departments. This is a permanent full-time position with an excellent benefits package including immediate group benefits coverage, OMERS defined pension plan and free Employee Health Club Membership at the Tillsonburg Community Centre. Department : Corporate Services Reports To: Deputy Clerk Hourly rate: $29.71 - $34.76/hour Weekly hours : 40 Criminal Record Check is required for this position. Under the direction of the Deputy Clerk implements policies, procedures, guidelines, programs and practices related to the management of the corporation's official records Implementation and maintenance of the Records Management System, in paper and electronic formats, providing assistance to all service areas.
Administers the Records Management By-Law ensuring that service areas adhere to the policies and procedures associated with the retention and disposal of records.
Conducts audits to assess compliance with records management policies, procedures and practices.
Implements and maintains the corporate classification system for all Town records, conducts and maintains an inventory of municipal records; Support for Records Management Software training and assistance in the design of reference materials for training purposes.
Provide support for end users of Records Management Software upon request. ? Provides general administrative support to Clerk's office, as required, to ensure deadlines and objectives are achieved, including provision of ongoing support to one or more Council committees.
Performs other duties as may be assigned in accordance with corporate objectives.
Adheres to all policies and procedures for the Town.
Two (2) year post-secondary diploma in a related field.
Archival Selection Training; Certified Records Manager Diploma, Municipal Administration Diploma or Municipal Law Certificate considered an asset.
Two (2) years' experience in a municipal or related setting.
Two (2) years of direct records management experience.
Working knowledge of municipal legislation/regulations including Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Vital Statistics Act and Municipal Elections Act.
Excellent negotiation, facilitation and interpersonal skills in order to achieve collaboration, support and cooperation on projects and assignments.
Excellent organizational, analytical, and time management capabilities in order to plan out and meet (internal) project timelines and legislated deadlines.
Excellent customer service and communication skills in order to interact effectively, tactfully and courteously with the public, vendors and all levels of staff.
Demonstrated proficiency with electronic applications for agenda management, records management and election management.

The Town will accommodate any individual needs you have throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. The Town of Tillsonburg is an equal opportunity employer and all information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection.