Fulltime Administrative Assistant

Job Responsibility:

Full Time Kenora

Job Overview:

Under the supervision of the IRS Cultural Manager, the “IRS Administrative Assistant” supports the work of the Grand Council and assists the Executive Office of Grand Council Administrative Corporate Services.

Responsibilities:

Answers telephone and relays calls and records messages to the IRS staff;

Greets visitors, enquires the nature of their business and directs them to the appropriate person(s);

Schedules, confirms, and arranges appointments and meetings of IRS staff;

Co-ordinates and manages general administrative office services, such as cheque requisitions, department supplies and general office maintenance;

Arranges travel itinerary and accommodation of IRS staff;

Create department presentations, including drafting text, producing visual materials such as Canva designs and PowerPoint presentations, and ensuring compatibility with electronic presentation platforms

Prepares and provide an annual inventory process, checklist and report;

Attend meetings as required, prepare agendas and take minutes;

All other related duties assigned by your supervisor and the Leadership of GCT#3.

Qualifications:

Proficient in utilizing a range of computer applications, including Microsoft Word, Excel, PowerPoint, Outlook, and Canva design, as well as Windows operating systems.

Excellent written and verbal communication skills.

Ability and means to travel throughout the 28 First Nation Communities in Treaty 3 territory for events and ceremonies as part of the IRS team.

Ability to speak Anishinaabemowin an asset;

Working Conditions:

Work weeks are 5 days, Monday to Friday, starting at 9:00am 4:30pm.

Entitled to one hour of unpaid time for lunch and two paid fifteen-minute breaks.

Frequently exposed to noise and a regular flow of people around the office

Frequently assigned to changing priorities

May be required to work extra hours and will receive compensatory time off.

Please send cover letter, resume, and contact information for 3 references to the attention of:

Human Resources Department Grand Council Treaty #3 P.O. Box 1720, Kenora, Ontario P9N 3X7 Email: View email address on ca.edajobs.com

We want to thank all candidates in advance for their interest in this position; however, only those being considered will be contacted. At Grand Council Treaty #3, we value each individual's unique skills and experiences and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation during the recruitment and selection, advise Human Resources when applying for the position.

Job Features

Job Category Indian Residential School (IRS) Location Kenora, ON Closing Date Open until filled Salary $55,000 to $60,000