Assistant to the administrative management

At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
The Administrative Assistant is responsible for various administrative functions and will support Project Managers in project coordination. Provide administrative support to project and engineering teams for the preparation, review, and formatting of presentations, spreadsheets, reports, service proposals, contracts, and other documents in French and English, as required
Carry out various tasks for project teams (document management, filing, archiving, standards management, purchase orders, invoicing, change order tracking, project and proposal setup, contract and deliverable tracking, procurement, conference registrations, training registrations, vehicle/accommodation/flight bookings, etc.) while complying with the firm’s quality assurance procedures
Establish and maintain effective working relationships with office colleagues and various clients

DEC, AEC, or DEP in administration, office technology, or another relevant field.
Minimum of five (5) years of significant experience as an Administrative Assistant
Experience with ERP systems (such as Microsoft Dynamics)
Strong attention to aesthetics in communications, high standards of work quality, and attention to detail
Bilingualism: Proficiency in both English and French (written and spoken) is an essential requirement for this administrative role, enabling effective communication with national stakeholders such as clients, suppliers, and internal teams
Proficiency in Microsoft 365, strong team spirit, ability to manage multiple files simultaneously, and strong priority and deadline management skills
Knowledge or proficiency in practical and relevant artificial intelligence tools for document drafting and analysis
At CIMA+, we value diversity of talent and perspective. Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week

• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. CIMA+ uses an applicant tracking system that includes an automated match score feature. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​
In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. Accommodations are available on request.