Office clerk, Student

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. Fire, Security and Parking Services at the University of Toronto Scarborough aims to provide students, staff, faculty and visitors with a safe and accessible campus. We manage and operate 10 parking lots on campus with a variety of parking options, including hourly parking, daily flat rate parking, as well as monthly, term and annual parking permits. We are responsible for managing and maintaining the fire and physical security systems on campus.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Under general supervision of the Manager, Security Systems & Services, the incumbent is responsible for: Performing routine data entry. Preparing draft correspondence using templates. Maintaining information on digital platforms. Applying established standards to control the distribution of access to designated University spaces. Checking to ensure fire and security equipment is in working order. Identifying and reporting equipment repair and replacement needs. Monitoring security systems. Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements. Applying established standards to control the distribution of access to designated University spaces
Identifying and reporting equipment repair and replacement needs
College Diploma (2 years) in Business Administration or acceptable combination of equivalent experience.
Minimum two (2) years related experience providing administrative support, preferably in a University setting.
Strong conflict management skills with the ability to work with the public.
Must have strong customer service orientation and effective interpersonal skills.
Ability to work under time constraints and work load pressures while maintaining tact and professionalism when dealing with faculty, staff, students and the general public.
Strong proficiency with MS Office 365 suite (Word, Excel, PowerPoint, OneDrive, SharePoint, etc.).
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

Experience with parking, security and fire systems/applications and FIS is an asset.

Schedule: Full-Time
Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Facilities/Ancillary Services
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.