Marketing & Proposal Specialist (1-year contract)

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a  Certified B Corporation and one of Canada's Greenest Employers , committed to using our design practice as a force for good in the world.

We are seeking a dynamic and proactive individual who can craft client-focused narratives to support DIALOG’s distinctiveness in the competitive world of proposals. In this role you'll be part of a cohesive marketing team that collaborates with all levels within the company. Our ideal candidate possesses a keen sense of strategy, an eye for design, strong writing and editing skills, and a passion for creating intriguing and persuasive proposals. As a trusted member of the team, you will leverage your excellent time management and communication abilities to thrive in this deadline-driven environment. If you're a dynamic storyteller ready to make an impact, we encourage you to apply.

This position is a 1-year contract with the opportunity to expand into a permanent position.

How you'll make a difference:

· Conduct opportunity searches and support tracking in CRM platform

· Work with small and large teams, including internal partners and external sub-consultants, to lead pursuit strategy and develop successful proposals, while maintaining a high standard and driving accountability.

· Write engaging non-technical portions of the proposal and ensure writing communicates the DIALOG Why. Engage with project team members to ensure content is cohesive and highlights our unique value propositions.

· Review and edit content to ensure responsiveness, accuracy, and emphasis on compelling visual layout and written narrative.

· Create, and update marketing content, project descriptions, resumes, photography

· Support the development of marketing materials (brochures, presentations, award submissions)

Who you are:

· A strategic thinker who realizes ideas.

· Highly organized with excellent attention to detail and the ability to work independently.

· Proven ability to manage multiple responsibilities and priorities efficiently and effectively under tight deadlines.

· Confident and poised with strong interpersonal skills, able to deliver in a high-performance environment with multiple projects, stakeholders and deadlines. Including working closely with senior leaders.

· A creative and innovative thinker with a keen eye for design and layout.

· Passionate about architecture, city building and/or design.

Qualifications and experience:

· University degree or equivalent diploma in Marketing, Communications, Business, or a related field.

· 3-5 years of related experience in the AEC industry.

· Experience in proposal writing, or other written editorial disciplines.

· Advanced communications skills with a demonstrated ability in partnership-building.

· Proficient with Microsoft Office and Adobe Creative Suite, especially InDesign.

$70,000 - $80,000 a year

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. 

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.