Proposal Specialist - Calgary

Join the Canacre team in an exciting role working on leading edge infrastructure projects.

We are technical experts in environment, land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide professional consulting services in land acquisition, environmental assessments, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies, and permitting services. Canacre’s clients include developers, large scale utilities , and government entities that are involved in the planning and development of energy projects, rights of way, resources, and infrastructure across Canada and the United States. Canacre works on large-scale wind and solar power projects, high-voltage transmission lines, pipeline projects, municipal roads projects, and groupings of cellular towers and rooftop antennas.

At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity, and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact. 

As a Proposal Specialist, you’ll be an integral part of Canacre’s operation organization and plan, lead, and support a variety of assignments on strategic proposals positioning Canacre for success. Working with other members of the team, you’ll work on a variety of proposal activities ranging from qualification statements to strategic, complex proposals and presentations. During your career with Canacre, you'll engage across the organization with  proposal development, interviews, and presentations; as well as independently lead the coordination, writing, and preparation of proposals of varying sizes for various clients in conjunction with more experienced staff.

DUTIES AND RESPONSIBILITIES:

• Understand and apply Canacre best practices and processes for proposal development.
• Lead the development and coordination of proposal i.e. RFP/RFI/RFQ/SOQ responses and the submittals lifecycle.
• Self-Starter who performs research, writing, editing, ensuring compliance, and proposal production and coordination
• Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions.
• Support communications and content collection with teaming partners and subcontractors
• Organize, direct, guide, and communicate with proposal support team (graphic design, document publishing, production staff, technical writer/editors, and other proposal staff) to achieve successful, timely outcomes, and high-quality deliverables
• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.
• Review and analyze RFPs (Requests for Proposals) and RFIs (Requests for Information) to determine proposal requirements and scope including leading the request for information on proposals with the client, developing assumptions and risks on tasks and deliverables, reviewing client contract, proposal or work order documents to determine the work requirements are addressed within the proposal
• Identify and communicate risks and actively support risk management associated with proposals.
• Generate leads through procurement portals and RFP inboxes (e.g. Merx, Biddingo, Bids &Tenders, etc.)
• Support supplier registrations and associated RFP/procurement portals.
• Implement company image/brand guidelines on assigned project
• Administrate and maintain Canacre’s Customer Relationship Management (CRM) and Content Management Systems (CMS).
• Administrate the Proposals team inboxes.
• Post Proposal outcome gather feedback on submitted proposals, both successful and unsuccessful. Analyze the outcomes, identifying areas for improvement and document as per Canacre’s best practices and procedures.
• Participate in strategy meetings to contribute ideas and insights for enhancing proposal content and presentation
• Manage multiple tasks concurrently and work both collaboratively and/or independently, as appropriate
• Maintain a comprehensive database of proposal content, case studies, and other relevant materials for future use

Perform other duties as required.

QUALIFICATIONS
Education

• BS/BA in management, journalism, English, environmental, related degree or technical discipline OR 5 years of relevant proposal coordination experience in lieu of degree

Experience

• Minimum 5 years relevant professional experience.
• Advanced English verbal, writing, editing and proofreading skills, with an eye towards proposal aesthetics, quality, and content with the ability to translate technical information into clear and concise proposal content.
• Experience producing graphics for proposals (preferred)
• Professional experience in developing and coordinating proposals in the engineering, architecture, construction, and/or environmental industries Relevant experience developing and coordinating proposals for private clients
• Experience in consulting is considered an asset.
• Proficiency in CRM software (Salesforce preferred), Proficient in Microsoft Office suite (mandatory) , experience with AI content generation is considered an asset. 
• Experience with Google Earth (KML/KMZ) is considered an asset

Knowledge/Skills

• Strong organizational qualities and attention to detail and quality
• Strong problem-solving skills and a proactive approach to overcoming challenges
• Advanced English verbal, writing, editing and proofreading skills, with an eye towards proposal aesthetics, quality, and content
• Capacity to work effectively in an environment with urgent deadlines and short-time frames.
• Ability to lead multiple projects simultaneously, navigate changes, unexpected challenges, and work efficiently under pressure.
• Possess detailed knowledge of proposals, work processes, and tools, along with evidence of past successful management of proposals teams.
• Flexibility to work overtime to meet proposal deadlines as required.
• Willing to travel as needed to support pursuits

This job description cannot be construed as a contract and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

At Canacre, our benefits program is one of the ways in which we reinforce the value we place on employees and the role they play in helping us achieve our goals. Canacre offers comprehensive health and dental coverage, paid sick and personal days, and Long-Term Disability. Other benefits include a RRSP employer matching program, discounted Goodlife corporate membership, flexible work arrangement and a variety of wellness programs.

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match. No phone calls please.

A condition of employment is a current valid criminal background check. We will require consent to submit a criminal background check on your behalf.