Maintenance Purchasing & Inventory Coordinator

Reporting directly to the Maintenance Manager, the Maintenance Purchasing & Inventory Coordinator will be responsible for procuring all Maintenance-related inventory, receiving and putting away stock at the assigned location, tracking orders and coordinating with shipping to arrange and expedite orders as needed, updating the CMMS on a routine basis, and performing cycle counts to ensure stock accuracy.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Maintenance Purchasing Inventory Coordinator are detailed below, but not limited to the following:

• Proactively monitor inventory levels and reorder parts and materials as needed to maintain optimal stock levels, supporting maintenance uptime, operational continuity, and cost efficiency
• Obtain supplier quotes, compare options, and process purchase requisitions accurately and promptly
• Manage purchase order lifecycle, including order entry, confirmation follow-up, and delivery tracking
• Coordinate with Shipping/Receiving and vendors to expedite deliveries and resolve supply delays when required
• Verify incoming materials against purchase orders for accuracy, quality, and completeness; resolve discrepancies promptly
• Maintain accurate CMMS data, including inventory records, purchasing activity, and equipment-related parts information
• Generate, analyze, and distribute reports from CMMS/EAM systems to support operational and maintenance decision-making
• Conduct regular cycle counts and inventory audits to ensure accuracy and compliance with inventory controls
• Maintain organized, efficient storeroom operations aligned with best practices and safety standards
• Track, manage, and follow up on parts sent for repair, ensuring timely return and proper documentation
• Monitor and maintain Vendor Managed Inventory (VMI) programs, ensuring supplier performance and stock reliability
• Track issued and returned parts, ensuring accurate usage records and inventory reconciliation
• Develop and publish KPIs related to inventory accuracy, service levels, supplier performance, and cost control
• Identify opportunities for process improvement in purchasing, inventory control, and storeroom efficiency
• Collaborate closely with maintenance, operations, and procurement teams to support equipment reliability and minimize downtime
• Ensure compliance with internal procedures for purchasing, inventory control, and documentation standards
• Support the Maintenance department with ongoing projects and assignments
• Perform other duties and projects assigned by the Maintenance Manager

Requirements

MINIMUM QUALIFICATIONS

Education/Experience

• High school diploma or GED required; post-secondary education, technical training, or certification preferred
• Minimum 2 years of experience in maintenance purchasing, maintenance inventory management, MRO inventory, or storeroom operations
• Minimum 2 years of experience with vendor management, supplier relations, and contract coordination
• Experience using CMMS/EAM systems such as SAP, Maximo, Oracle, Fiix, eMaint, MP2, or similar platforms
• Experience with purchase order entry, invoice processing, inventory tracking, and document management
• Experience working in manufacturing or industrial environments preferred
• Valid forklift certification (counterbalance preferred) or ability to obtain upon hire

Technical Skills/Competence

• Strong knowledge of Microsoft Excel, Word, Outlook, and related business systems
• Strong organizational skills with a high level of attention to detail and data accuracy
• Basic understanding of manufacturing equipment, maintenance operations, and industrial tools
• Working knowledge of MRO parts and components including electrical, mechanical, hydraulic, pneumatic, and consumables
• Ability to read and interpret technical manuals, drawings, and equipment documentation to accurately identify and source parts
• Ability to generate reports, maintain databases, and ensure accurate inventory and purchasing records
• Strong communication and interpersonal skills with the ability to work effectively with vendors, suppliers, and internal teams
• Knowledge of lean inventory and storeroom practices such as 5S, Kanban, and Vendor Managed Inventory (VMI) considered an asset
• Ability to safely operate a forklift and lift up to 75 lbs

Benefits

We offer a comprehensive and competitive benefits package that goes beyond base pay, supporting your health, growth, and long-term success:

• Profit Sharing
• Health & Dental
• Health Care Spending Account
• Education Assistance Program
• Employee Assistance Program (EAP)
• Company Events
• Floater Days
• Paid Holidays
• Shift Premiums
• Annual safety footwear reimbursement program

The expected pay range for this position is $24.00 – $30.00 per hour. Actual compensation will be determined based on factors including, but not limited to, skills, experience, qualifications, internal equity, and business needs.

Our organization may use Artificial Intelligence (AI) enabled tools to support our recruitment initiatives.