Administrative Assistant, Workplace Safety, Prevention & Compliance

Requisition ID: 23399

Department: Finance and Corporate Services Dept.

Service: Human Resources Services

Employment Type: 1 Full Time Temporary Position

Work Hours: 35,00 /hours per week

Affiliation: Non Union/Non MPE/Supervisory & Administrative Support

Salary Information: $61 663,42 - $72 157,54 annually (2024 rates of pay)

Location: 100 Constellation, Nepean

Job Category: Administrative and Support Services

Application Close: 25/08/2026

Job Summary

The Workplace Safety, Prevention & Compliance Branch is responsible for the development and implementation the Occupational Health and Safety Management System (OHSMS) and to provide occupational health and safety resources to support all City of Ottawa departments. The Branch creates and executes corporate Occupational Health & Safety initiatives and ensures the integration of the OHSMS with strategic management and decision processes.

You are responsible for providing administrative support to the Workplace Safety, Prevention & Compliance Branch. You coordinate claims and/or complaint case files as a result of a workplace safety issues, including submitting report forms within required timelines and verifying case files are complete with all relevant documentation.

Education And Experience

Completion of 1 year post-secondary education/certificate in Human Resources or a related field.

Minimum three (3) years of administration experience, preferably in Human Resources

KNOWLEDGE

• Knowledge of the Workplace Safety and Insurance Board Act and the Occupational Health and Safety Act and/or the ability and aptitude to learn relevant parts of each Act.
• Experience with datasets and analytics (Excel); the ability to create Excel spreadsheets and/or BI Dashboards, to support the team’s need to calculate WSIB costs, track WSIB
• General understanding of municipal governments and unionized work environments including collective bargaining and agreements
• General office procedures and equipment
• Records management practices and techniques
• Proficiency with SharePoint (libraries, lists and document sets)
• Proficiency with MS O365 to support the production of documents, spreadsheets, reports and presentations
• Knowledge of applicable health and safety legislation, including the rights and duties of workers

Competencies, Skills And Abilities

• Demonstrates tact, diplomacy and discretion, and maintains strict confidentiality
• Appropriately assess and refer sensitive or contentious issues for follow-up
• Ability to build rapport and establish trust quickly
• Highly organized with the ability to prioritize, set schedules, meet deadlines, handle multiple projects/activities and competing demands, and deliver results in a changing work environment
• Strict attention to detail and accuracy
• Adaptable to change and reliable

Core Behaviours

Core behaviours define the City’s expectations of the behaviours employees should demonstrate in performing their work. They are reflective of the City’s culture and values and guide all our present and future activities. Every employee is encouraged to learn, embody and demonstrate these core behaviours.

Review the Core Behaviours .

What You Need To Know

• Language Requirement: English oral, reading, writing
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: View email address on ca.workus.org) at View phone number on ca.workus.org Employee Service Centre at View phone number on ca.workus.org or via email at ***email_hidden*** .