Administrative Support Assistant

Job Responsibility:

Administrative Support Assistant - ( 240002U9 )

Description

Strong communities don't just happen—they're built. They're creatively imagined, collaboratively planned, and readied to face tomorrow with optimism. We're driving the future of Community Development. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We're a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable.

Your Opportunity

Your role will be to provide administrative support assistance to our team.

Your Key Responsibilities

• Assist in maintaining document control processes, systems and procedures established for the Geomatics Group.
• Assist in developing policies, procedures, and processes to support robust document management in accordance with Ontario Land Survey Association requirements.
• Support and use designated electronic systems to store, track, and manage documents.
• File and maintain print and electronic documentation, internal tracking, and external distribution.
• Attend training as required to ensure effective support of document control processes and systems.
• Compile and assemble files, documents, reports, manuals, and other materials.
• Develop, manage, and maintain document control systems.
• Sending printing of drawings and reports to an in-office print shop.
• Preparing Transmittals.
• Observe record retention procedures and policies.
• Provide general project and office support as required.

Qualifications

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility, and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed (able to self-manage).
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Education and Experience

• High School Diploma with minimum of 2 years experience; or Post Secondary Degree in related field; or equivalent combination of education and experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Ontario-Ottawa

Organization : BC-1616 CommDev-CA Ontario GEO

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Jul 19, 2024, 12:26:09 PM

Req ID: 240002U9

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans