Project Administrator

Come help build the future, where our work makes the world work!

Summary

The Project Administrator provides comprehensive on-site administrative support by managing documentation, payroll, attendance tracking, and vendor coordination, while ensuring compliance with organizational policies. Also supports site operations through office setup, reporting, and general coordination of personnel and resources.

Primary Scope Of Role

ADMINISTRATIVE & FINANCIAL OPERATIONS

• Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and personnel-related allowances are transferred and accounted for (daily/weekly).
• Learns, interprets, and applies organizational policies, rules, and regulations.
• Tracks, records, and reports attendance of all site personnel, board allowance, and vehicle allowance.
• Reconciles vendor summaries (aggregates, concrete, etc.) and provides daily/weekly reports for productivity tracking.
• Establishes accounts with local suppliers for site needs.
• Processes employee payroll daily.

SITE COORDINATION & SUPPORT

• Ensures and assists in the completion of accident reports.
• Establishes and dismantles site offices as required.
• Meets and greets visitors in a professional and friendly manner.
• Maintains an organized filing system on site.
• Performs other duties and responsibilities as assigned by the supervisor.

Position Requirements

• Post-secondary education preferred.
• Construction Industry experience would be an asset
• Must possess 1-2 years of office-related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
• Intermediate level of computer skills in MS Word and MS Excel.
• Experience with JDE is an asset.
• Results-driven with an ability to deliver success in a fast-paced environment.
• Outcome focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
• Ability to connect and interact with people to seek different perspectives.
• Superb communication and interpersonal skills
• Strong ability to effectively prioritize and manage multiple competing priorities.
• Demonstrate versatility and resourcefulness in overcoming business challenges.

What We Offer

• Expected hourly rate: $20 – $23 per hour. The actual hourly rate will depend on several factors such as skills, experience, qualifications, and work location.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.