S-26-004 | Office Agent, Class II

Details of the position

 

Job title:

Office Agent, Class II

 

School / Centre / Department :

Board office 

 

Location :

Magog

 

Workload & schedule :

35h per week 

8:00am to 4:00pm

 

Status :

Temporary less than 6 months

 

Effective Date :

October 19 2026

 

Salary :

$24.93 - $25.98 per hour

 

Supervisor :

Secretary General

 

Nature of the work 

 

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements. 

 

Description of tasks

 

As part of the migration of our electronic files to a new platform , we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.

Main Responsibilities

The selected candidate will be responsible for the following tasks:

• Enter text and various data from manuscripts or other sources.
• Verify the accuracy of data entries, lists, and documents.
• Review electronic documents, identify and document their contents using appropriate tools.
• Compile data, perform simple calculations, and prepare reports.

Additional Responsibilities

The candidate may also be required to perform other duties related to the position of Office Agent, Class II , including:

• Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.
• Receiving and forwarding telephone calls; taking and relaying messages and faxes.
• Providing general information by telephone or in person.
• Greeting visitors and directing them as needed.
• Completing reports related to telephone calls and recording messages for the answering system.
• Photocopying documents when required.
• Perform any other related tasks as needed.

 

Desired profile

 

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

• Have some knowledge of office automation.
• Discretion
• Rigour / Thoroughness
• Strong concentration
• Attention to detail
• Respect for policies and legal frameworks
• High regard for confidentiality