Strategic procurement Advisor

Salary: Minimum $ 105 931 - Maximum $ 133 169

Under the supervision of the Director of Strategic Procurement, the incumbent acts as a business partner to the various departments of the Montreal Port Authority (MPA). The incumbent supports internal clients in defining, analyzing and clarifying their business needs in order to identify procurement solutions that best meet organizational objectives. In collaboration with business units, the incumbent will coordinate and manage the procurement process, ensure compliance with the procurement policy and procedures and with applicable laws and regulations. Through their expertise, the incumbent influences stakeholders, facilitates decision-making, and contributes to the continuous improvement of procurement practices within the MPA.

Business Partnership and Needs Analysis

• Act as a trusted advisor to internal clients in defining and planning their requirements for goods and services.
• Analyze stated needs and evaluate proposed solutions to ensure the optimal use of the organization’s resources.
• Identify operational, commercial, contractual, and risk-related issues associated with procurement requests.
• Advise stakeholders on available procurement options and their respective impacts.
• Support internal clients in preparing procurement files and developing business requirements
• Promote procurement best practices throughout the organization.

• Conduct research on suppliers regarding their rates, the quality of their services, and service guarantees.
• Offer guidance on solicitation channels (public tenders, invitation, accreditation or private contracts), depending on estimates for the contract to be awarded, the confidential or strategic nature of the requirement, etc.

Procurement File Management

Coordinate and manage the procurement process, as per the selected procurement strategy, while ensuring compliance with the procurement policy and procedures and with applicable legislation and regulations:

• Coordinate the tender process:
  • Review and ensure compliance with tender documents (estimates, specifications, etc.).
  • Determine eligibility, compliance and assessment criteria.
  • Identify potential suppliers in collaboration with the applicant and invite them to participate.
  • Respond to questions from bidders and arrange information sessions and site visits, as required.
  • Analyze and validate the compliance and eligibility of bids received.
  • Plan, prepare and moderate the selection committee.
  • Prepare the recommendation report.
  • Award the contract and contact unsuccessful bidders.
• Solicit suppliers to purchase goods and services that do not require a call for tenders, analyze bids received, negotiate the terms and conditions of purchase and issue appropriate documents.
• Ensure that the MPA’s needs are met in an optimal manner and that the continuity of MPA operations is not adversely affected.

Manage and administer contracts:

• In collaboration with applicants, measure and document suppliers’ performance, identify corrective actions required and ensure follow‑up.
• Participate in the issue or conflict resolution process as required.
• In conjunction with applicants, carry out contract renewals in accordance with the adopted strategy (option, extension or competitive bidding).
• Participate in contract implementation and ensure appropriate follow‑up actions with relevant stakeholders.
• Support internal clients in the application of contractual provisions and the management of contractual issues.

Governance and Continuous Improvement

• Contribute to improving the overall supply chain process in collaboration with the various MPA departments involved and ensure that best practices are monitored;
• Maintain and optimize tender templates and the pool of qualified suppliers who are able to fulfill MPA requirements;
• Keep abreast of MPA needs with regard to goods and services, supply sources, availability, cost structures and market conditions.
• Ensure compliance with policies, procedures, delegation of authority requirements, and applicable laws and regulations.
• Contribute to the continuous improvement of tools, processes, and practices within the Strategic Procurement team.
• Participate in projects and initiatives
• Perform any other related duties.

Skills required for this position:

• Independence
• Prioritization
• Attention to detail
• Planning
• Collaboration
• Analytical thinking and sound judgment
• Influence and professional credibility
• Customer focus and business partnerships
• Agility and adaptability to change
• Problem-solving

Qualifications

• Bachelor’s degree in business administration, specialization in operations and logistics management or other relevant discipline.
• 7 to 10 years of relevant experience.
• Accreditation in Procurement and Supply Chain Management is an asset;
• Expert knowledge of MS Office Suite.
• Bilingual (spoken and written French and English).
• Prior experience using the SAP MM module is an asset.
• Ability to work as part of a team, along with flexibility and initiative.