Project Coordinator (St. John's)

We are seeking a highly organized and proactive Project Coordinator to support the successful delivery of large-scale construction projects. This role serves as a central point of coordination for project communication, documentation, scheduling, and administrative activities, helping ensure project requirements and timelines are met. In addition to core project coordination responsibilities, the successful candidate will support the implementation of the project's Indigenous Participation Plan by assisting with stakeholder engagement, recruitment, training, procurement outreach, and reporting activities. The position is ideal for an early-career professional looking to gain hands‑on experience in construction project management while developing valuable skills in stakeholder engagement and community relations. Responsibilities

General

Reviewing and processing shop drawings, samples, and submittals Assisting with building permits and compliance with local, provincial, and federal codes Coordinating materials management, trade scopes, and site instructions Tracking RFIs and supporting project start‑up, site setup, and LEED tracking Attending meetings, managing dashboards, and maintaining relationships with subcontractors and suppliers Supporting safety compliance, documentation, and reporting Documentation

Maintaining accurate project records, drawing logs, procurement logs, and digital construction plans Recording, reviewing, and distributing meeting minutes; following up on tasks Preparing daily logs, progress reports, and documentation for progress claims or disputes Assembling close‑out documents, O&M; manuals, and warranty information Taking jobsite photos Planning

Assisting with site setup, initial pre‑pour meetings, and shipping/receiving Understanding project planning risks and supporting schedule coordination Contract Knowledge

Understanding basic contract obligations between subcontractors, clients, and the company Maintaining knowledge of codes and regulations as they relate to construction Indigenous Support

Building and maintaining positive relationships with Indigenous communities, organizations, businesses, employment offices, and other project stakeholders Supporting Indigenous participation in employment, training, apprenticeships, student placements, procurement, and subcontracting opportunities Collaborating with project teams, subcontractors, and trade partners to advance Indigenous participation goals and identify opportunities for engagement Assisting with outreach, recruitment, workforce development, and Indigenous business engagement initiatives while helping identify and address participation barriers Tracking engagement activities, participation outcomes, and project commitments, and contributing to regular reporting on Indigenous Participation Plan progress Qualifications

A degree or diploma in Engineering, Certified Engineering Technician/Technologist, or the equivalent Excellent oral and written communication skills Capacity to efficiently prioritize and work under tight deadlines Proficient in Microsoft Office applications such as MS Word and Excel Superior organization and administrative skills Experience in construction, drawings, and specifications Marco Group encourages and embraces a diverse workforce; we love to see candidates applying with varying gender, age, religion, race, ethnicity, cultural background, sexual orientation, language, and abilities.

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