Junior Billing Coordinator

Junior Billing Coordinator

PRI Engineering · Kelowna · Entry-level · Corporate Finance

PRI Engineering is hiring a Junior Billing Coordinator to join our finance team in Kelowna. This is an ideal first role for a recent graduate, or someone with 1-2 years of general business experience, who wants to build a career in corporate accounting at a growing engineering consulting firm.

You'll work alongside our Project Accountant, learning the procurement-to-billing lifecycle from the ground up — issuing purchase orders, supporting subcontractor quotes, and helping our Project Managers get accurate invoices out the door each month. You'll learn Deltek Vantagepoint (our ERP system) and develop a strong foundation in project accounting that will serve your career for years to come.

We invest in our junior staff. The right candidate isn't expected to know everything on day one — they're expected to be curious, detail-oriented, willing to ask questions, and ready to grow.

What you'll do

Procurement and subcontractor support

• Issue purchase orders to subcontractors and vendors, ensuring accurate scope, pricing, and project coding
• Support Project Managers in collecting and organizing subcontractor quotes for client proposals and active projects
• Track subcontractor commitments through to invoice receipt and onward billing to clients — the full procurement-to-billing loop

Billing support and processing

• Support the monthly billing cycle, ensuring internal deadlines are met
• Generate draft invoices and distribute them to Project Managers for review
• Input data corrections, transfers, and adjustments into Deltek under supervision
• Prepare final invoice packages for clients, checking that all numbers, formatting, and supporting documentation are correct
• Coordinate with Project Managers across the firm's eight technical disciplines to resolve billing questions in a timely manner

Data entry and administration

• Set up new projects in Deltek, ensuring contract details, billing terms, and project structure are entered accurately
• Maintain organized billing and procurement files for audit and future reference
• Help follow up on missing timesheets, expense receipts, or subcontractor invoices required to complete billing
• Support month-end close activities in coordination with the broader finance team

Learning and development

• Develop a strong working knowledge of Deltek Vantagepoint
• Learn the basics of project accounting, including how to track budgets, work-in-progress (WIP), and revenue recognition on engineering projects
• Build relationships across the firm — Project Managers, Account Managers, and the senior finance team — that will support your career growth

What we're looking for

Education and experience

• Recent graduate with a diploma or degree in Accounting, Business Administration, Finance, or a related field — or equivalent experience
• 0-2 years of experience in an office environment. Co-op or internship experience counts.

Skills

• Strong Excel skills — comfortable with spreadsheets, formulas, and formatting. We'll teach you everything else.
• High attention to detail and genuine comfort working with numbers
• Strong written and verbal communication — you're not afraid to pick up the phone or email a Project Manager when you need an answer
• Curiosity and a willingness to ask questions. The best junior staff at PRI are the ones who ask why, not just what.

Bonus points

• Any previous exposure to Deltek, BST, Ajera, Unanet, or other ERP systems
• Prior experience in a professional services environment (engineering, architecture, law, accounting)
• Working toward a CPA designation — we support continuing education for staff committed to building careers here

About PRI

PRI Engineering is a multidisciplinary engineering consulting firm spanning eight technical disciplines — Geotechnical, Hydrotechnical, Civil, Structural, Environmental Assessment, Biology & Natural Sciences, Forestry, and Geomatics — and five operating sectors serving clients across infrastructure, energy, environment, and the built world. We're privately held, technically led, and committed to building a firm where great people can build long careers.

How to apply

Submit a résumé and a brief cover letter (half a page is fine) telling us why you're interested in this role and what you're hoping to learn. We'll request references at the shortlist stage.

Our process typically includes an initial conversation with the Project Accountant, an Excel-based skills assessment, a panel interview with members of the finance team, and a reference check. We aim to complete hiring within three to four weeks.

PRI is an equal-opportunity employer. We welcome applications from all qualified candidates and strongly encourage applications from Indigenous professionals, women, and candidates from equity-deserving communities.