Proposal and Workplace Services Coordinator

Develop DIALOG proposal materials while coordinating workplace services, client experiences, and administrative priorities for the Ottawa studio.

In this coordinator position, you will combine proposal production and client service with essential workplace administration. You will draft and format project descriptions, resumes, team qualifications, and pursuit materials while coordinating events, hospitality, facilities, records, and office resources. Success requires clear communication, careful organization, and calm problem-solving across multiple deadlines.

Key Responsibilities:

• Draft, edit, proofread, and format proposal and marketing content
• Coordinate client events, sponsorships, conferences, and networking opportunities
• Support leadership calendars, travel, expenses, timesheets, and records
• Coordinate facilities services, maintenance, access, and workplace projects
• Assist health, safety, security, and business continuity initiatives

Requirements:

• Minimum three years’ administrative or marketing support experience
• Strong written and spoken communication abilities
• Adobe InDesign experience strongly preferred for document production
• Calm problem-solving in high-pressure situations
• Ability to obtain Security Clearance Level II

Use proposal production, client service, Microsoft Office, and workplace coordination skills to support DIALOG’s Ottawa studio.