Research Coordinator I Map ESTIMATE Lab

Research Coordinator I

The Epidemiology of STI Methods and Analysis for inTerventions and Evaluation (ESTIMATE) Lab, led by Dr. Ann Burchell, is a research lab based at MAP Centre for Urban Health Solutions, St. Michael’s Hospital in Toronto, Ontario, Canada. Our work focuses on preventing sexually transmitted infections (STIs) and related cancers by generating evidence to improve screening, vaccination, and access to care in communities most affected, including people living with HIV and gay, bisexual, and other men who have sex with men.

The MAP ESTIMATE Lab is currently looking for a Research Coordinator I. This role is hybrid with a minimum of three days per week in office. . The role of the Research Coordinator I is to conduct the day-to-day coordination of research activities and implementation of projects involving quantitative and qualitative methodologies, assist with the building of study infrastructure, and development of future projects. This individual supports communications, and operations of programs. They are responsible for administrative duties pertaining to the research projects including maintenance of study records, quality assurance and ensuring the integrity of study data. Examples of the kind of work include developing and implementing strategies to disseminate and increase the uptake of guidelines, building strong supportive relationships amongst diverse interest holders, and evaluating projects using qualitative and quantitative research skills. Work includes projects on HPV vaccination and cancer screening using study designs such as scoping reviews, Delphi studies, cohort studies, trials, and qualitative interview studies.

The Research Coordinator is responsible for assisting with knowledge synthesis, data analyses, liaising with research and community partners, and coordinating project committees. Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.

The successful candidate will report to the Manager, Research Program.

Duties & Responsibilities : Due to variable nature of position, this list is to be used as a guide only.

Administrative Duties (50% of work time)

• Organizes, facilitates, and runs meetings with internal teams, and external interest holders.
• Facilitates the communication plan for internal and external stakeholders. Disseminates information as needed.
• Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.
• General office duties e.g., filing, mailings, courier services, ensuring stocked and maintained inventory /supplies/equipment/software, maintenance of lab website and update PI curriculum vitae.
• Designs all source documents (templates, tracking files, forms, guidance documents) for the collection, and management of information/data.

Research Specific Tasks (40% of work time)

• Plans, organizes, directs, controls, and evaluates the activities and operations of scientific research or quality control.
• Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks, and preparing research ethics board submissions
• Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.
• Recruits, screens and coordinates research activities for participants
• Liaises with multiple internal and external interest holders at local and international levels, navigates stakeholder relationships, and responds proactively to anticipated challenges.
• Contributes to the presentation of research related information: reports, proposals, publications, presentations, manuscripts, abstracts, newsletters, posters etc.
• Manuscript writing/revising; data analysis, including screening abstracts, and full text of research articles, and performs reference scanning for scoping, and systematic reviews.
• Helps develop processes, tools (workflow, Gantt charts), and resources to support team members, and projects.
• May participate directly in the design, development, and inspection of technical projects, or in the theoretical or applied scientific work of the department.
• Helps prepare specifications, presentations, and report preparations in consultation and negotiation with multiple stakeholders.
• Troubleshoots/solves logistical and technical obstacles.
• Supports proposals (RFP), and grant application process and protocols.
• Prepares grant letters of support.
• Maintains awareness of health and research news, events, and current high-profile research activities.

Day to day project and staff guidance tasks (10% of work time)

• May train, coordinate, and/or delegate tasks (including overseeing quality control of submitted assignments) to Research Assistants, casual staff, and internal/external collaborators.
• May recruit and onboard personnel (e.g., peer navigators, students) and oversee development and maintenance of staff competence in required areas.
• May conduct some conflict resolution.
• May help review the technical work of the department or project teams.
• May develop and implement policies, standards and procedures for the scientific and technical work performed in the department.

Performs cross functional and other duties as assigned and/or requested.

• All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:
• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications

• Undergraduate Degree and 2 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• TCPS CORE 2 is an asset (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset (Completed within first 2 weeks of hire)
• RCR (Responsible conduct of Research) is an asset
• Basic understanding of science, including applicable theories, frameworks, and models.
• Project coordination skills.
• Knowledge of healthcare and/or applied research.
• Experience with plain language writing is an asset.
• Experience working with a diversity of stakeholders, is an asset.
• Quantitative and/or qualitative research experience.
• Experience in HIV/STI or cancer research is an asset
• Experience with clinical research is an asset.
• Experience with technical writing.
• Fluent in verbal and written French is an asset
• Basic computer skills with Microsoft Office experience, and database software.
• Experience with video conferencing software. (Zoom, Microsoft Teams etc.)
• Familiarity with Project Management software. (Teamworks, Microsoft Project etc.)
• Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.
• Statistical software (e.g. SPSS, SAS, Stata, R/R Studio, Access etc.) and/or qualitative analysis software (e.g.NVIVO) is preferred.
• Knowledge of survey software (Survey Monkey, Qualtrics, REDCap) is an asset.
• [Intermediate] Aptitude for analytical problem solving skills.
• [Intermediate] Excellent verbal, written, and interpersonal communication skills.
• [Intermediate] Awareness and sensitivity to diverse communities and priority populations (BIPOC, 2SLGBT+, people living with HIV etc.).
• [Intermediate] Empathy and ability to cope with emotionally difficult situations participants may be facing.
• [Intermediate] Professional.
• [Intermediate] Self-motivated.
• [Intermediate] Punctual.
• [Basic] Organization skills and ability to manage multiple projects simultaneously.
• [Basic] Ability to work in a fast paced, adaptable environment.
• [Basic] Computer skills
• [Basic] Ability to work independently and as part of a team.
• [Basic] Attention to detail.
• [Basic] Proven ability to learn new skills.
• [Basic] Ability to assimilate new information, and concepts quickly.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.