APPLICATIONS AND ADMINISTRATIVE CLERK

Job Responsibility:

Applications and Administrative Clerk

( Job Number: 139-24) Department: Office of the Registrar Campus: Barrie Classification: Support Staff Posting Date: June 21, 2024 Hourly Pay Range: $17.00 - $23.95 Hours per week: 40 hours per week Status: Project of a non-recurring kind Effective Date : As soon as possible to March 28, 2025 Reporting to the Manager, Transfer and Applicant Services, the incumbent provides administrative support for the Credit for Prior Learning (CPL) team. This includes the day-to-day support to the CPL area, special projects, and registrar office activities/events. Specific duties include, but are not limited to:

• Responding and providing instructions to inquiries from applicants, students, faculty, general public and staff regarding the transfer credit, transfer experience and/or transfer articulations processes

• Data entry and uploading of student information and documents into CPL systems, student information systems and ministry database

• Monitoring/tracking data and creating/generating reports to support CPL initiatives and articulations/pathways

• Administrative support such as business documentation, project mapping, surveys, training and marketing materials, minutes

• Reviewing applicant and/or student transfer credit and/or transfer experience requests

• Determining if required documentation is complete for students and/or applicants

• Maintaining and adjusting current student records. Ensuring accuracy of information entered and appropriate fees have been allocated

Qualifications:

• Successfully completed a one-year postsecondary diploma in office administration or a relevant field of study

• A minimum of one-year experience in a busy office environment

• Experience in project mapping, surveys, creating marketing materials and minute taking

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, MS Teams)

• Communication (written and oral) and interpersonal skills to answer inquiries and draft documents

• Organizational and time management skills with the ability to multitask to provide day-to-day support

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, members of visible minorities, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. Alternate formats will be provided upon request throughout the recruitment and selection process. Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines. All employees are required to permanently reside in the province of Ontario. Applications for this position must be received by 11:59 p.m. June 27, 2024. While we thank all applicants, only those contacted for an interview will be acknowledged.