Human Resources Administrative Coordinator #513-2026-27

Human Resources Administrative Coordinator

Internal/External #513-2026-27

Full-Time, 35 hours/week, Permanent

LOCATION :  Barrie, ON

REASON FOR RECRUITMENT: Vacancy

UNIONIZED POSITION: Non-Union

COMPENSATION : $30.63-$34.45 per hour and $55,748-$62,699 annually

ABOUT CATULPA COMMUNITY SUPPORT SERVICES/WHO ARE WE?

Catulpa Community Support Services is a FOCUS-accredited social services agency providing community supports to children, youth, adults, and families with special or unique needs.

In 2023 Catulpa celebrated our 50th anniversary and we continue to lead and evolve. We are proud to be a uniquely positioned case management agency with a life-spanning spectrum of programs and services.

LAND ACKNOWLEDGMENT

Catulpa acknowledges that it is situated on the traditional land of the Anishinaabe people. The Anishinaabeg include the Ojibwe, Odawa and Pottawatomi Nations, collectively known as the 3 Fires Confederacy. It should be noted that the Wendat and the Haudenosaunee Nations have also walked on this territory over time.

PURPOSE OF POSITION

The Human Resources Administrative Coordinator provides administrative support to the Human Resources department in areas including recruitment, group pension plan, benefit plan, payroll notices, etc as well as managing the Human Resources Information System. This position helps to support a positive work environment and acts as a first point of contact for employees who have questions or concerns. 

STATEMENT OF MAJOR RESPONSIBILITIES

1. To maintain and update all data contained within the Human Resources Information System (HRIS).


2. Assist with recruitment by posting job opportunities; completing telephone screens; booking interviews; acting as backup on interview panel (as needed) and conducting references.


3. Administer onboarding tasks including conducting orientation for new staff or those changing positions within the organization.


4. Assist with Health and Safety duties including booking, attending meetings and taking and distributing minutes for the Joint Health and Safety Committee.
   Maintain a schedule of Health and Safety Inspections throughout the organization. Update Health and Safety Board, as required.


5. Compliance and Policy Support: Assisting with HR audits, maintaining required documentation.


6. Produce reports (time off, attendance, headcount) using HRIS.


7. Track mandatory and voluntary training in (HRIS), utilizing reports.


8. Maintain Human Resources records such as policy and procedure acknowledgements, salary grids, organization chart and seniority list.


9. Provide support with labour relations matters, as required.


10. Assist with the updating and formatting of HR forms and job descriptions.


11. Process the employee group benefits documentation by: processing enrolment forms for new members and changes forms for current members in the plan i.e. salary adjustments, beneficiary changes, etc; termination of members.


12. Send pension enrolment documents to eligible staff. Ensure completion of application form through online portal and submit information to Payroll.


13. Provide documentation to Finance Department regarding new hires, terminations, salary and position changes, etc. Process all Payroll Change Forms each payroll cycle. Maintain the Payroll Summary Document on an ongoing basis.


14. Work with HR Department to maintain and update the HR Summary on an ongoing basis.


15. Review benefits statement each month for accuracy; report inaccuracies with benefit provider.


16. Prepare Form 7 and submit to pension plan carrier.


17. Annually prepare submission of forms and documents using the Annual Information Return and financial statements received from the pension plan carrier and submit to Financial Services Regulatory Authority of Ontario.


18. Additional duties, as assigned, and special projects.

WHAT WE OFFER:

• Paid benefits (Health, Dental, LTD) and Pension Plan


• 3 weeks paid vacation per year to start (with maximum entitlement being 7 weeks)


• Paid sick days, 2 float days, and 11 statutory holidays


• Hybrid work environment where eligible staff can apply to work from an approved home location for up to 50% of their work time


• Access to an EAP Program that offer mental health supports, resources and more


• Continuous professional development opportunities to support career growth


• A supportive and collaborative team culture that includes a number of committees with staff from a variety of departments who work together on projects and processes that enhance our culture of inclusion

QUALIFICATIONS :

Education and Experience Level

• College Diploma in Office or Business Administration, Human Resources Management, or equivalent


• Minimum 3 years’ administrative experience or Human Resources experience


• Proficient in the use of Microsoft Office and Zoom

Knowledge and Skills

• Excellent communication skills (verbal and written), problem solving skills, and organizational skills


• Ability to work with minimum supervision


• Employee records management


• Must be aware of and adhere to Health & Safety Policy rules and regulations


• Specialized knowledge of human resources with a concentration on recruitment and benefits administration


• Good judgement, discretion, and diplomacy and the ability to work within professional boundaries and scope of position


• Ability to handle confidential information


• Ability to organize workload and establish priorities


• A working understanding of French Language is beneficial

Valid driver’s license and access to a reliable vehicle.

Date of Posting : August 10th, 2026

If you are interested in this position, please apply by Friday August 21st, 2026 by 4:00PM by uploading your resume via the BambooHR link provided below:

At Catulpa, Equity, Diversity and Inclusion (EDI) is a Strategic pillar. We are committed to building EDI through a continuous improvement approach. We are an equal opportunities employer and encourage all qualified candidates to apply including racialized individuals, those living with disability and other members of employment equity groups included within the Ontario Human Rights Code. Where needed, accommodations for disabilities will be made available upon request. Only those applicants selected for an interview will be contacted. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position.