Examinations Assistant

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the supervision of the Examinations Coordinator, you will coordinate the administration of examinations and deferred examinations for students registered with the University of Toronto. You will accomplish this by acting as the first point of contact for general enquiries, identifying and resolving individual examination conflicts, conducting preliminary analysis of exam space requirements, liaising with contacts to obtain exams and related materials, gathering information for test/examination packages, scheduling invigilators, keeping well-informed on University programs, policies and procedures, and serving as a resource to others by providing (non-supervisory) job-related guidance.

Your responsibilities will include:

• Coordinating the receipt and storage of all examinations and related materials
• Verifying the accuracy and completeness of information
• Tracking and monitoring the distribution and return of examinations
• Processing student requests for exam re-reads, review and photocopies
• Creating a master list of students writing deferred examinations
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling exam invigilators for tests and exams, including deferred exams and conflict exams, and creating seating plan for deferred exams

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years of related work experience in a responsible administrative support role, including work experience scheduling and coordinating tests and exams, in a post-secondary or similar environment.
• Excellent computer skills with Word, Excel, database management systems (e.g., Infosilem, eService, Course Information System).
• Excellent verbal and written communications, interpersonal, and problem-solving skills.
• Ability to read, retain, understand, and adhere to information, regulations, and guidelines.
• Strong time management skills with demonstrated ability to effectively and efficiently handle multiple tasks and competing priorities.
• Demonstrated experience working with multiple deadlines and competing priorities is required.
• Demonstrated accuracy and attention to detail.
• Tact, discretion, sensitivity to confidential matters.
• Ability to work effectively both independently and within a team environment.
• Follows rules and procedural processes and maintain confidentiality related to Freedom of Information and Protection of Privacy Act (FIPPA).
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience with coding, developing Power BI dashboards, and creating automated workflows using Microsoft Power Automate is considered a strong asset

To be successful in this role you will be:

• Accountable
• Communicator
• Diligent
• Multi-tasker
• Organized
• Problem solver

Notes:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's  Alternative Work Arrangements Guideline .

Closing Date: 09/08/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: UTSC HR

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.