Specialist BE Operations

About WPP Media  

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.  

WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com.  

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:  

• Be  Extraordinary by  Leading Collectively to  Inspire transformational Creativity.  

• Create an  Open environment by Balancing People and Client Experiences by  Cultivating Trust .  

• Lead  Optimistically by  Championing Growth and Development to  Mobilize the Enterprise .  

We are part of GroupM, WPP's global media investment management company.  

Team / Department: Media Buy Enablement Operations  

OVERVIEW:  Our Media Operations team plays a key role in implementing the organization’s strategic vision and enabling operational excellence. Working in collaboration with internal and external stakeholders to ensure smooth business practice.    

The Specialist, Media Buy Enablement of Operations plays a critical role in ensuring that buy management activities and deliverables are executed on time at a high-quality level.  

In this role you are responsible for coordinating and executing all day-to-day campaign buy administration activity for assigned client brands and campaigns, under the direction of a Media Operations Supervisor or Manager. You will be supporting your Supervisor/Manager in managing the team and workload.  You will be a key team member, working within our buy management processes and systems to ensure client orders are processed and monthly bill/pay activities are managed throughout the buy management process, within client approved budgets. This role includes developing positive and assertive relationships with planning and trading teams to effectively implement the client order, buys, billing, actualization and payments, in accordance with GroupM Standard Operating Procedures.     

YOUR RESPONSIBILITIES:  

• Provides support to your Manager/Supervisor in managing staff and tasks with the team and monitoring progress & completion  

• Bridge from Associate to Supervisor  

• Day to day focal point for specific client teams in the coordination and execution of campaign initiation, activation and reconciliation process within our financial management systems  

• Ensure campaign timelines are adhered to in the client order, bill and pay process  

• Monitor and ensure accurate budget allocation of the MPA to campaigns  

• Work with cross functional team and fosters relationships  

• Participate and contribute to client team meetings around client orders, billing and payable status, brining pending issues to completion  

• Supports in training BE Associates  

• Assists in the QA process of campaign inputs  

YOUR QUALIFICATIONS:     

• College Diploma in a Marketing, Financial, or Project Management field, or equivalent experience is an asset  

• A keen interest in Media and learning the end-to-end media process for all channels  

• Attention to detail and an aptitude toward basic math  

• Some knowledge of MS Office suite (Excel, Word, PowerPoint, Teams and Planner, workflow tool) is an asset  

YOUR CORE COMPETENCIES:  

• Strong organizational skills, detail-oriented and able to multi-task  

• Strong math skills and ability to speak to numbers comfortably  

• Advance computer skills (Word, Excel, Powerpoint)  

• Strong communication skills and relationship management  

• Ability to escalate questions and seek team support as needed  

• Fosters a complete understanding of their client’s buy management process, structure and nuances  

• Full understanding of the campaign initiation, activation and reconciliation process and requirements within our financial systems across all channels  

Life at WPP Media & Benefits  

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.     

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.  

 
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.  

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While we appreciate all applications received, only those candidates selected for an interview will be contacted.  

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