Property Clerk

Apply By: Tuesday, October 20, :59 pm EDT

Transportation Infrastructure Management

City:

London

Position(s) language:

Job term:

1 Temporary - up to 12 months with the possibility of extension

Job code:

09OAD - Office Administration 09

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you a skilled and organized individual with proven knowledge of real estate practices? If so, consider this opportunity to provide clerical, administrative, and secretarial support to the Property Section within the Delivery Services Branch.

About the job

• establish and maintain electronic and hard copy filing systems and manage the storage, retrieval, archiving, and disposal of files
• administer property acquisition, disposition, and lease files, including preparing correspondence, monitoring status, and maintaining complete records
• prepare inactive files for archiving and shredding services
• maintain tax information for ministry lands and resolve taxation and assessment discrepancies
• monitor various property activities such as developing and monitoring Property Section budget expenditures, leasing, taxation and disposal functions of ministry owned-land and buildings.
• manage the Property Management Information System (PMIS) and maintain land inventory, lease, taxation, and disposal records
• monitor budget expenditures and process financial transactions, including invoices, rent payments, deposits, and expenditure tracking
• provide clerical and administrative support, including preparing reports, coordinating meetings, managing correspondence, and maintaining property request and clearance records
• prepare standard letters, memos and forms as a result of inquiries (example from utility companies, contractors, the public, internal and external sources
• prepare documentation for new hires, financial transactions, and information technology requests

Communication, teamwork and interpersonal skills

You can:

• determine and select appropriate terminology, style and format in correspondence and ability to draft letters
• provide service and respond to telephone, in-person or email inquiries to internal and external stakeholders
• clarify and explain in detail land management procedures to co-workers, management, municipalities, the public and/or contractors
• work in a team environment and communicate effectively with staff members

Investigative, analytical and evaluative skills

You can:

• review legal agreements, plans and sketches to identify the property being acquired, disposed of, demolished/ removed, or leased
• review data and identify the reason for the property acquisition
• identify where financial lease obligations are not being met and follow-up with tenants, obtain and review credit checks for prospective lessees

Organizational and time management skills

You can:

• prioritize work, multi-task, and co-ordinate tasks with co-workers
• ensure deadlines are met and land management activities are planned accordingly

Computer and math skills

You can:

• use computers and software applications such as word processing, spreadsheet and database (example: Microsoft Office Suite applications such as Explorer, Word, Excel, PowerPoint, Adobe Acrobat, Teams, ArcGIS, etc.)
• produce letters, memoranda, reports, forms, legal documents and maintain an electronic land inventory system
• calculate money for accounts payables and receivables, make area calculations, calculate the acreage of land, metric/imperial measurement conversions ,verify contractor's fees and realtor commission fees

Specialized knowledge

You have:

• knowledge of real estate sales and leasing practices, relevant sections of statutes such as, but not limited to the Expropriations Act, Assessment Act, Residential Tenancies Act, and Rent Control Act
• understanding and knowledge of government directives, policies, and guidelines related to the disposal, leasing, property taxation/assessment, demolition/removal and acquisition of lands
• ability to review property agreements, survey plans, and title record drawings to identify property descriptions and ensure that appropriate properties are identified within the paper and electronic records
• knowledge of relevant administrative policies, procedures, tools and guidelines to complete clerical and administrative tasks accurately and expediently

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

• 1 English Temporary, duration up to 12 months, 659 Exeter Rd, London, West Region
• Customize your cover letter and resume to the qualifications listed on the job ad.Using concrete examples, you must show how you demonstrated the requirements forthis job. We rely on the information you provide to us.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in therecruitment process, please ContactUs to provide your contact information. Recruitment services team willcontact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.