Human Resources Coordinator- Early Career

The opportunity:

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking a dedicated Human Resources Coordinator to join our team in our Kitchener, Niagara on the Lake, or Markham office. The HR Coordinator will provide support for a wide variety of human resource and recruitment functions throughout Ontario.

This is an excellent opportunity to join a supportive, collaborative team where mentorship and professional growth are a priority. We're looking for someone with a positive attitude, a willingness to learn, and a desire to develop their skills. Ongoing mentorship from colleagues and senior staff is built into the role to help you succeed and grow.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
  • Salary range of: $55,000 to $70,000
  • Opportunity to become a shareholder and invest in the company’s long term growth & success
  • Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Parental leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities

What you’ll do:

• Lead recruitment including creating, and maintaining job postings, reviewing resumes, phone screening, booking interviews, interviews, and conducting reference checks.
• Support the day-to-day operations of HR functions
• Develop partnerships with key post secondary intuitions, and attend events to promote Associated Engineering 
• Support our onboarding and orientation process, including conducting Day One orientation
• Conduct exit interviews for departing employees and coordinate annual training
• Respond to and resolve employee questions or escalate to Manager, maintaining a strong focus on creating a positive employee experience.
• Maintain accurate, confidential personnel files and HRIS records, including Microsoft Dynamics where applicable
• Prepare employment verification letters, changes in status, compensation updates, and other employee correspondence
• Coordinate performance management activities — cycle communications, tracker updates, and documentation for assigned groups
• Compile and analyze HR data, preparing reports to support decision-making and identify workforce trends
• Coordinate employee engagement initiatives and HR events that promote collaboration and well-being
• Willingness to visit other offices and post secondary intuitions on occasion
• Other HR tasks and projects as assigned

Does this sound like you?

• An undergraduate degree or diploma in Human Resources, business or other related discipline from an accredited post-secondary institution
• One to three years of experience in Human Resources or recruitment
• Excellent interpersonal skills with the ability to manage confidential and sensitive information with professionalism
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team
• Strong organizational skills, with the ability to manage multiple priorities
• Proficiency with Microsoft Office suite
• Knowledge of Ontario Employment Standards is an asset
• Ability to travel throughout Ontario periodically

About Us:

At Associated Engineering, were passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next? Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

This posting is for an existing vacancy.

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.