Logistics and Reservations Coordinator

We are seeking an experienced and enthusiastic individual to join our dynamic team in our Montreal office as a Logistics & Reservations Coordinator - Greece Programs . This full-time position (40 hours/week) reports directly to the Director of Program Delivery.

The ideal candidate will be highly organized, detail-oriented, and skilled in communication, with the ability to multitask and prioritize effectively. This individual will thrive in a collaborative team environment, act as a primary face of the company to our Greek vendor network, and demonstrate a strong commitment to ensuring smooth, friction-free operations.

What will you do?

• Supplier Management & Vendor Relations
• Build, curate, and manage strong relationships with recreation, restaurant, and transport partners, acting as the primary face of the company.
• Ensure all necessary reservations are made and manage critical details to guarantee frictionless on-the-ground operations.
• Support the Compliance Officer by securing safety surveys, insurance documents, and waivers from all applicable suppliers.

Data Management & Logistics

• Input all vendor data and track correspondence, tasks, and deadlines.
• Update internal documents and bookings so daily schedules and waivers can be properly executed.
• Organize all booking confirmations, ensuring Program Directors have easy access to tickets, receipts, contracts, and itineraries.
• Audit print and web copies of planned itineraries for accuracy and consistency.

Fiscal Audit & Reconciliation

• Own the accuracy of Program Projections by inputting/updating prices and accounting for all financial items before programs launch.
• Oversee and manage payments to all regional suppliers.
• Audit final program expenditures.

Collaborate closely with Program Managers to ensure seamless execution. 

Key shared responsibilities include

• Refining Program Charts and City/Overlap Charts.
• Researching new activities, restaurants, and local vendors.
• Processing closing summer accounting and financial reconciliations.
• Adapting to a flexible schedule during peak operating months (June, July, and August).

Must-Have

• University degree.
• Strong ability to manage competing priorities and multiple workstreams while effectively planning, negotiating, and organizing operational practices.
• High degree of initiative, autonomy, and exceptional collaborative skills.
• Proficiency in MS Office and adaptability to learn new operational tools.
• Exceptional written and verbal communication skills in English.
• Ability to take direction and accept constructive feedback.

Nice-to-Have

• Experience creating travel itineraries or managing event logistics, specifically within Europe.
• Hands-on experience using Salesforce (or similar CRMs), Concur, and Google Drive.
• Financial literacy and analytical skills, including experience with budgeting, price forecasting, and invoice reconciliation.
• International travel experience in Europe.
• Fluency in Greek or French, Spanish, or Italian.

Why Join Us?

WCC is committed to fostering a flexible work environment, including hybrid arrangements (three/four days in-office). Our office is located in Monkland Village, Montreal, easily accessible by public transit.

What makes Westcoast Connection unique…

Since 1982, Westcoast Connection has shown thousands of teens a meaningful, rewarding, and special summer experience. Our organization is filled with passionate, energetic, hard-working, entrepreneurial people. This means we set high goals and exceed them, we all wear multiple hats, and we are obsessed with opening teens' eyes to travel and life-changing experiences!

Westcoast Connection is an equal opportunity employer.

Visit to learn more about us.

Start Date: September/October 2026

Salary: Starting at $48,000 CAD per year, commensurate with experience.

Only applicants that submit both a cover letter and a CV will be considered. We thank all those who apply, however only those considered for an interview will be contacted.

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